Strategic Operations Coordinator

4 weeks ago

Glasgow, Glasgow City, United Kingdom Prime Trading Group Full time
Job Description

GROUP BUSINESS MANAGER

JOB DESCRIPTION

Reports to: Group CEO

Contract: Permanent, Full-Time

Base: Glasgow, with occasional travel to regional offices

Salary: £60,000 - £75,000 dependent on experience

Other benefits: Car allowance, annual performance-related bonus (30%), significant six figure long term incentive plan, pension (8%, rising to 10%), health cover, life assurance

Flexible working: Flexibility, subject to business needs, following completion of probation

ABOUT PRIME TRADING GROUP (UK)

We are an ambitious, entrepreneurial group of businesses comprises:

  • Prime Secure Systems Ltd – security system and guarding services
  • Trust Hire Solutions Ltd – solar powered CCTV systems
  • Prime Workforce Solutions Ltd – recruitment services
  • Catapult Marketing Solutions Ltd – marketing services
  • V360 Systems Ltd – technology research and development and build services

We are growing quickly and have ambitious plans to achieve a turnover of £50m per annum by 2030. We embrace new ideas and change and value everyone's input into how we continue to thrive and grow.

ROLE PURPOSE

In this role, you will drive the effectiveness of our executive team by coordinating and delivering strategic actions from the Group CEO within agreed timescales, while proactively managing them to meet business needs. You will align strategic and performance-based priorities with the Senior Leadership Team, oversee project management of key initiatives, and ensure accountability for delivering against objectives.

Liaising with the Group CEO, you will connect the dots across business activities, ensuring the prompt communication of critical performance information. This role demands exceptional organisational skills, project management expertise, and the ability to ensure effective communication and alignment across the Group.

You will play an important part in executing on our 50-30-15 vision (achieving £50 million per annum turnover by 2030, at a blended margin of 15%), supporting our core values as we grow.

OUR CORE VALUES

  • Integrity
  • Customer Excellence
  • Plain-Speaking
  • Agility
  • Courage & Conviction

KEY ACCOUNTABILITIES

Leadership Team Effectiveness

  • Ensure actions from the Group CEO's engagement with Senior Leadership Team are coordinated, delivered within agreed timescales and proactively managed
  • Ensure alignment on the strategic priorities of the Executive Team.

Project Management

  • Project management of team specific initiatives, holding action owners accountable for delivery against agreed priorities and objectives within agreed timescales.
  • Project management of team specific initiatives, holding action owners accountable for delivery against agreed objectives within agreed timescales
  • Ensure regular meetings take place on key priorities and trackers are kept up to date
  • Agree and build a set of timebound priorities and track progress in relation to the delivery of priorities
  • Be the eyes and ears for the Group CEO by connecting dots with activities across the business and ensure they are appraised on time critical performance-based information.

Internal Communications and Administrative Support

  • Attend and provide administrative support for regular executive and senior leadership meetings, including assigning, tracking and following up on key actions
  • Coordinate communications across teams including internal communications to the organisation
  • Communicate highly complex and sensitive information across the Group.

REQUIREMENTS

Knowledge and Experience

  • Strong Financial Acumen: Advanced knowledge of financial analysis, budgeting and forecasting with the ability to interpret complex financial data and provide actionable insights from P&L statements, as well as being very comfortable with tracking and managing financial performance.
  • Extensive experience in executive support: Proven track record in providing high-level administrative and strategic support to senior executives or leadership teams, demonstrating an ability to manage complex schedules, coordinate critical initiatives and handle sensitive information with discretion.
  • Strong project management skills: Demonstrate expertise in managing and delivering on multiple, concurrent projects, with the gravitas to influence and hold stakeholders accountable, track progress against objectives and ensure timely completion of key priorities.
  • Excellent communication skills: Superior verbal and written communication skills, with experience in crafting and conveying complex and sensitive information clearly to both internal and external stakeholders.
  • Strategic thinking and alignment: Proven ability to align strategic and performance-based priorities within executive teams, demonstrating strong analytical and problem-solving skills to support business objectives effectively.
  • Organisational and coordination expertise: Exceptional organisational skills with experience in coordinating internal communications, facilitating meetings, and maintaining comprehensive tracking systems to manage multiple priorities efficiently.
  • Proficiency in administrative tools: Advanced proficiency with administrative and project management tools (e.g., Microsoft Office Suite, project management software) and a solid understanding of business operations and best practices.
  • Confidentiality and integrity: A strong track record of handling confidential and sensitive information with the highest level of integrity and professionalism.

Your performance will be driven by a mindset built on:

  • Striving for excellence in all you do
  • Being adaptable and flexible
  • Liaising with colleagues to ensure controls and processes are maintained.
  • Being business-minded and commercially aware
  • Making astute decisions
  • Courage of your convictions to do the right thing.

As a fair and ethical employer, in accordance with guidelines taken from the 2010 Equality Act, Prime Trading Group (UK) is committed to promoting equal opportunities for all; irrespective of colour, race, religion or belief, ethnic or national origins, gender, marital/civil partnership status, sexuality, disability or age.

Benefits

  • Free or subsidised travel
  • On-site gym
  • Paid volunteer time
  • Private medical insurance
  • Referral programme
  • Work from home

Requirements

Microsoft Office Suite, high confidentiality, communication skills, administrative support, executive level support.

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