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Office Coordinator

2 months ago

Cumbernauld, North Lanarkshire, United Kingdom ISS Full time

Job Summary

We are seeking a highly organized and detail-oriented individual to join our team as a Receptionist and Workplace Coordinator. In this role, you will be responsible for managing a range of tasks aligned with business needs, making this position ideal for someone who is flexible and willing to go the extra mile.

Key Responsibilities

  • Ensure that all clients and visitors' requests, and enquiries are fulfilled and exceed expectations
  • Be attentive, welcoming and approachable with excellent manners and grooming standards
  • Meet and Greet, Sign in and Out and Escort Visitors as per agreed SOPs
  • Weekly pass checks on all door and building access cards, chasing for return of outstanding temporary cards, reporting of lost/not returned passes for block as required
  • Revoke of temp smart passes using Open Trust systems as per group policy and again the tracking of these cards
  • Communicate with hosts and follow instructions within SOPs
  • Keep reception area presentable all the times
  • Manage room booking for both internal and external including set up, breakdown and basic catering/refreshments
  • Manage car parking via the Client booking system
  • Carry out basic administration work including assisting with archive requests, printing and laminating
  • Deal with mail, couriers and deliveries including scanning of incoming mail where possible according to agreed SOPs

Professional and Personal Competencies/Qualifications

  • A good eye for detail and a desire to take responsibility to resolve any issues
  • Have experience working with systems (e.g. MS Office, Words, Excel)
  • Previous experience in a Customer Service role is essential
  • Previous experience in a Reception and/or administrative role is essential
  • Motivated, Committed and Flexible

About ISS

ISS is a world-leading workplace and facility management company, connecting people and places to make the world work better. Working with customers day by day, side by side, we understand every aspect of the user experience.

Through a unique combination of intelligent solutions, high standards and people who care, to help our customers achieve their purpose, whether it's hospitals healing patients, businesses producing the next great innovation, or airports bringing passengers home to their families. ISS is committed to doing business the right way, taking its corporate responsibility very seriously. Our passion is people.

We offer you a challenging and exciting career in an organisation with people at its heart. In ISS, everyone has the opportunity to develop, grow and make a difference.

ISS is proud to be a diverse and inclusive employer.

We welcome all applicants regardless of age, disability, gender identity or gender reassignment, marital or civil partnership status, pregnancy or maternity, race (which includes race, colour, nationality, ethnic or national origin and caste) religion or belief, sex, sexual orientation or educational background

Our passion for inclusivity and diversity makes ISS a more creative, productive and happy place to work.