Senior Administrative Assistant
1 week ago
About the Role
Parexel is seeking a highly skilled and experienced Senior Administrative Assistant to provide administrative support to the Vice President of Medical Communications (Medcom) business. This is a remote-based role in the UK or can be office-based at our Worthing or Uxbridge offices.
Key Responsibilities
- Provide administrative support to the Vice President and wider Medcom team, including coordination of Outlook schedule, expense reports, filing, scanning, and distribution of financial reports.
- Maintain and run general office procedures, including documentation, filing practices, ordering and maintaining of supplies and equipment.
- Be the first point of contact during the absence of the Vice President.
- Make travel and conference attendance arrangements, including conference registration, hotel, flights, and taxi bookings.
- Assist in the orientation of new Medical Writing Services staff and training of new Administrative personnel.
- Coordinate internal and client meetings, including scheduling conference rooms, ensuring equipment is operational, and arranging attendee invites.
- Coordinate signature of contracts and collection of department metrics.
- Be a PMED coordinator for Medcom and ensure setup of standalone projects in PMED.
- Be the Medcom Training Coordinator for the Parexel Learning Management System (LMS).
Requirements
- Flexible attitude with respect to work assignments and new learning.
- Accurate and detail-oriented.
- Strong organizational skills.
- Excellent interpersonal skills.
- Good verbal and written communication skills.
- Time management skills, including ability to manage multiple and varied tasks and prioritize workload.
- Team player.
- Client-focused approach to work.
- Able to handle confidential issues in a professional manner.
Education and Experience
- GCSE level or equivalent.
- Background in business administration.
- Considerable experience with computer applications, including email, word processing, spreadsheet, presentation, and database management systems.
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