Cyber Innovation Team Assistant

2 days ago


Newport, Newport, United Kingdom Guidant Global Full time
Job Overview
The Cyber Innovation team at Guidant Global is seeking a highly organized and detail-oriented individual to join their ranks as an Administrative Coordinator. This role will provide essential support to the Head of Cyber Innovation, ensuring the smooth operation of the department.

About the Role
This is a full-time position that requires excellent time management skills, attention to detail, and strong organizational abilities. The successful candidate will be responsible for various administrative tasks, including reporting, procuring, coordinating, and managing team activities. Proficiency in standard productivity tools and a strong understanding of office management procedures are essential for this role.

Key Responsibilities
- Manage correspondence, documents, records, spreadsheets, and presentations using Google Workspace and other software.
- Develop and operate coordination and management systems to track team information and enable reporting.
- Collect and maintain team information such as staff activities, Key Performance Indicators (KPI), and project status.
- Produce periodic reports, including budget, KPIs, and management topics.
- Manage team consumable supplies, procurement activities, purchasing, collection, shipping, and spend.
- Coordinate with other departments on operational and collaborative topics on behalf of the Head of Cyber Innovation.
- Provide assistance to the Head of Cyber Innovation, manage diaries and appointments, facilitate meetings, schedule people, and book rooms/facilities.
- Organize travel, logistics, and training courses for all team members.
- Arrange both in-house and external events.

Requirements and Skills
- Proven administrative or assistant experience.
- Knowledge of office management and systems procedures.
- Excellent time management skills and ability to multitask and prioritize work.
- Attention to detail and problem-solving skills.
- Excellent written and verbal communication skills.
- Strong organizational and planning skills.
- Proficiency in standard productivity tools.

Salary and Benefits
The estimated annual salary for this role is £25,000 - £30,000, depending on experience. Additionally, the company offers a comprehensive benefits package, including health insurance, retirement savings, and paid time off.

Travel Requirements
The jobholder may be required to attend business meetings, events, and conferences across Europe, particularly in the UK, France, and Germany. Up to 20% travel is expected.

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