Administrative Assistant
4 days ago
About the Role:
Pertemps Northampton is seeking a highly organized and detail-oriented Administrative Assistant to join our team in the Legal Sector. As a key member of our support staff, you will provide administrative support to our legal team, ensuring the smooth operation of our law firm.
Key Responsibilities:
- Document Preparation: Prepare correspondence and documents through audiotyping and word processing, ensuring accuracy and attention to detail.
- File Management: Manage files, including daily filing, file opening, closure, storage, and retrieval from archive, in accordance with our firm's procedures.
- Diary Management: Manage diaries, including arranging and re-arranging meetings, setting reminders for key dates, and chasing search results to promote excellent client care.
- Communication: Liaise with clients, solicitors, lenders, and other parties as instructed by the Director, providing exceptional customer service.
- Administrative Support: Provide support to other secretaries, answer incoming calls, and undertake general administrative duties.
- Accounts and Billing: Assist with accounts queries, postings, and billing, ensuring accuracy and attention to detail.
- Research and Support: Conduct legal research for and on behalf of the Director, providing high-quality support to our legal team.
Requirements:
- Organizational Skills: Excellent organizational skills, with the ability to multitask and prioritize tasks effectively.
- Communication Skills: Impressive communication skills, both verbal and written, with the ability to communicate effectively with clients and colleagues.
- Attention to Detail: Attention to detail, accuracy, and high-quality work, with the ability to maintain confidentiality and discretion.
- Teamwork: Ability to work autonomously and as part of a team, with a strong focus on teamwork and collaboration.
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