Administrative Support Specialist

1 week ago

Nelson, Lancashire, United Kingdom Interior Health Authority Full time
Job Summary:

This is a Casual opportunity with Interior Health. Casual means there are no guaranteed hours and work requirements can vary from 0 - 37.5 hours per week.

What We Offer:
Employee & Family Assistance Program
Employer paid training/education opportunities
Employer paid vacation
Medical Services Plan
Employer paid insurance premiums
Extended health & dental coverage
Municipal Pension Plan
Work-life balance
Opportunities for career advancement

Job Responsibilities:
This position performs general administrative support functions to Population Health programs. This position also performs duties such as basic word processing, preparing routine internal correspondence and reports, responding to routine inquiries, filing, and operating office equipment.

This position provides assistance to the Environmental Public Health Program Support team, by assisting with general record management duties, providing basic correspondence triaging, and answering routine inquiries in accordance with established guidelines.

Key Responsibilities:
Performs simple record management functions, such as filing of templated low-risk files.
Organizes files, including preparing file folders, bankers boxes, and assigning file numbers in accordance with Environmental Public Health documentation standards.
Operates office equipment such as photocopiers and fax machines, and carries out minor maintenance, such as loading paper, removing paper jams, cleaning glass, and changing toner cartridges. Refers further maintenance required to supervisor.
Provides basic correspondence triaging, such as gathering and sorting incoming faxes, and picking up delivered supplies from the mail room.
Performs basic word processing functions such as creating box labels and file lists.
Maintains inventories of supplies in the workstation areas. Notifies Program Support when supply stocks get low.
Receives and relays messages, provides basic information, such as directing visitors, and answering routine inquiries in accordance with established guidelines. Refers more complex or unique inquiries to program support staff when required.
Performs other related duties as assigned.

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