Commercial and Financial Administrator

1 day ago

Aberdeen, Aberdeen City, United Kingdom Petrofac Full time
Job Title: Commercial and Invoicing Administrator

Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world's leading energy companies.

We are seeking a highly skilled Commercial and Invoicing Administrator to join our team. As a key member of our commercial team, you will be responsible for preparing and submitting client invoices, ensuring timely commercial and project management approval, and working closely with the accounting lead and commercial lead to ensure client invoicing is in line with the contract.

Key Responsibilities:
  • Prepare and submit client invoices in a timely manner
  • Understand financial information within commercial agreements, including invoice cycles, billing criteria, and withholding (where applicable)
  • Work closely with the accounting lead and commercial lead to ensure client invoicing is in line with the contract
  • Ensure timely commercial and project management approval is obtained on all invoices prior to issue
  • Minimize credit notes and ensure approval in line with the delegation of authority matrix
  • Ensure all information needed to support an invoice is available in a timely manner
  • Work with the project team to resolve queries pertaining to external and internal invoice data
  • Capture rechargeable third-party costs in client bills
  • Update the unbilled and debt report, actively chase outstanding debt, and resolve unbilled positions
  • Assist in collating and uploading timesheets, summarizing timesheet information for billing purposes
  • Assist in the third-party compliance process, coding of requisitions, and month-end accounting process
  • Provide cover for coordinators with other tasks as required
  • Track accounts payable positions, capturing details on payment timings and relevant withholdings
  • Support the commercial lead with project budget monitoring and intercompany payroll management
Essential Qualifications and Skills:
  • Advanced Microsoft Excel
  • ERP knowledge
  • Ability to work to close deadlines
  • Ability to multi-task
  • Work as part of a team
  • Proactive and self-starter
  • Previous experience of client invoicing
  • Oil and Gas experience is preferable

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