Commercial and Financial Administrator

2 days ago

Aberdeen, Aberdeen City, United Kingdom Petrofac Full time
Job Title: Commercial and Invoicing Administrator

Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world's leading energy companies.

We are seeking a highly skilled Commercial and Invoicing Administrator to join our team. As a key member of our commercial team, you will be responsible for preparing and submitting client invoices, ensuring timely commercial and project management approval, and working closely with the accounting lead and commercial lead to ensure client invoicing is in line with the contract.

Key Responsibilities:
  • Prepare and submit client invoices in a timely manner
  • Understand financial information within commercial agreements, including invoice cycles, billing criteria, and withholding (where applicable)
  • Work closely with the accounting lead and commercial lead to ensure client invoicing is in line with the contract
  • Ensure timely commercial and project management approval is obtained on all invoices prior to issue
  • Minimize credit notes and ensure approval in line with the delegation of authority matrix
  • Ensure all information needed to support an invoice is available in a timely manner
  • Work with the project team to resolve queries pertaining to external and internal invoice data
  • Capture rechargeable third-party costs in client bills
  • Update the unbilled and debt report, actively chase outstanding debt, and resolve unbilled positions
  • Ensure month-end data is available for compilation of monthly accounts
  • Assist with collating and uploading timesheets, summarizing timesheet information for billing purposes, and assisting with coding of requisitions
  • Assist in the third-party compliance process and month-end accounting process
  • Provide cover for coordinators with other tasks as required
  • Track accounts payable positions, capturing details on payment timings and relevant withholdings, and working closely with the AP team
  • Track and assist in the preparation of project transfer requests and cash calls, coordinating with treasury as required
  • Support the commercial lead with project budget monitoring and intercompany payroll management
Essential Qualifications and Skills:
  • Advanced Microsoft Excel skills
  • ERP knowledge
  • Ability to work to close deadlines and multi-task
  • Proactive and self-starter with a strong work ethic
  • Previous experience of client invoicing and oil and gas experience is preferable

Petrofac is an equal opportunities employer and welcomes applications from all qualified candidates. We offer a competitive salary and benefits package, as well as opportunities for career development and growth.

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