Administrative Support Specialist

2 weeks ago


London, Greater London, United Kingdom Ministry of Justice Full time
Job Summary

This is a divisional administrative role based in the Ministry of Justice regional office. The job holder reports to the Divisional Support Hub Manager and supports the provision of business specific and transactional office based activities across the regional Ministry of Justice Division.

Key Responsibilities
  • Provide a full range of support services to the Ministry of Justice Division, including the provision of a broad range of administrative functions as determined by the Divisional Support Hub Manager.
  • Production of documents and reports using computer based systems.
  • Assist with the design, development and maintenance of computerised and manual records.
  • Work closely with the local senior management team to ensure that consistent processes are used within the local Ministry of Justice teams.
  • Process and record documents in relation to goods and services.
  • Administer room bookings, meetings and events.
  • Respond to external and internal telephone enquiries and personal callers.
  • Hire Car Booking administration.
  • General Office Administration.
  • Handle printing requests.
  • Circulate Alert office notifications as required.
  • Use keyboard skills to produce and present documentation effectively.
  • Respond to correspondence and queries as required.
  • Record, supply and retrieve accurate data from computerised systems and provide management information to strict deadlines.
  • Organise and store efficiently paper based information.
  • Deal with sensitive and confidential data in accordance with data protection requirements.
  • Work closely with Shared Services to ensure appropriate protocols and procedures are followed.
Requirements
  • NVQ Level 2 or equivalent, and RSA III (gained or working towards) or equivalent qualification such as CLAIT Advanced.
  • IT Skills: Microsoft: Word, Excel, Outlook, and PowerPoint.

For further information, please contact the Ministry of Justice recruitment team.



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