Project Coordination Officer
4 weeks ago
Project Coordination Officer
Doing Good Leeds
Position Summary:
The Project Coordination Officer is responsible for the comprehensive management of the impactful initiatives undertaken by the organization, encompassing marketing strategies, communication efforts, and documentation of meetings, including online engagement.
Develop, execute, and enhance proactive communication and media outreach strategies to elevate awareness and participation. Ensure that the integrity of the brand is prioritized in all communication and media engagement activities.
Primary Duties:
Project Administration Provide administrative support to the project teams, including maintaining records, managing recruitment documentation, and overseeing timesheets, while promptly reporting any inconsistencies to the Senior Management Team. General Administrative Support Deliver precise and timely assistance through various administrative tasks (e.g., correspondence, inquiries, document organization and management). Assist in the preparation of meeting agendas, including drafting related correspondence, reports, and policy documents as needed. Maintain official records of all meetings and staff gatherings, ensuring confidentiality, documentation of motions and decisions, and regular updates to action logs. Ensure that proper notifications are provided for meetings in compliance with legal standards. Document minutes during meetings, including board sessions. Ensure that necessary facilities are arranged for the effective conduct of meetings. Project Administration Provide administrative support to the project teams, including maintaining records, managing recruitment documentation, and overseeing timesheets, while promptly reporting any inconsistencies to the Senior Management Team. General Administrative Support Deliver precise and timely assistance through various administrative tasks (e.g., correspondence, inquiries, document organization and management). Additional Responsibilities: Represent the Senior Management Team and the organization at various meetings, working groups, and panels as directed. Coordinate and engage in internal and external meetings and forums. The responsibilities outlined are not exhaustive, and the post holder may be expected to undertake additional duties as assigned by the Director.Application Process
Doing Good Leeds
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