Executive Assistant

7 days ago


Canary Wharf, Greater London, United Kingdom Queen Mary University of London Full time

About the Role

The Executive Assistant will provide high-level administrative support to the Head of School, ensuring seamless day-to-day operations and strategic planning. Key responsibilities include:

  • Managing the Head of School's electronic calendar, prioritizing tasks, and coordinating with relevant stakeholders.
  • Acting as Secretary for various school committees, creating agendas, taking minutes, and ensuring follow-up actions are completed.
  • Organizing and facilitating conferences, events, and high-profile meetings, including booking travel, venues, and catering, as well as ensuring IT support.
  • Managing probationary and appraisal processes, overseeing academic recruitment cycles.
  • Handling communications within the school, organizing travel for the Head of School, and taking responsibility for space planning tasks.
  • Working collaboratively to identify procedural improvements and support the recruitment, selection, induction, and probation of staff.

About the School

Queen Mary University of London is a diverse and international institution with a strong commitment to social justice and academic excellence. The school has a large and diverse staff and student body, with a strong focus on research and innovation.

About Queen Mary

At Queen Mary University of London, we believe that a diverse range of ideas and perspectives is essential for achieving academic excellence and driving social change. We are committed to creating an inclusive and supportive environment that values diversity and promotes equality of opportunity.

Benefits

We offer a competitive salary, access to a generous pension scheme, 30 days' leave per annum (pro-rata for part-time/fixed-term), a season ticket loan scheme, and access to a comprehensive range of personal and professional development opportunities. We are committed to supporting the well-being and work-life balance of our staff, and offer a range of flexible working arrangements and family-friendly policies.



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