Company Secretarial Assistant

4 weeks ago


London, Greater London, United Kingdom Quilter Full time

Corporate Governance Role



The Company Secretarial Assistant will provide critical support to the Quilter Board and subsidiaries by maintaining statutory records, drafting board minutes and papers, and preparing corporate documentation. This role requires a capable and experienced Assistant Company Secretary with strong technical knowledge and skills to support the Quilter businesses and core PLC activities.



Key Responsibilities




  • Maintenance of Group entity statutory records in compliance with legal, statutory and regulatory requirements.
  • Drafting routine board minutes, papers and statutory forms.
  • Prepare and review corporate documentation such as report and accounts.
  • Working with Business contacts and responding to ad-hoc company secretarial queries from the business.
  • Support corporate transactions and projects including liquidations of companies that are no longer required.
  • Provide support for the regulatory filings managed by the team, such as close links and annual controllers report.
  • Undertaking research on technical matters and sharing knowledge with other team members.


Core PLC Activities




  • Work on projects to support the delivery of the overall team strategy.
  • Support the year end process for Quilter plc.
  • Support on key corporate governance activity for Quilter plc including supporting on Stock Exchange announcements for our dual listed entity and supporting the maintenance of insider lists and confidential lists.
  • Ad hoc support for Shareholder relations and Shareplans activity as agreed.
  • Support on key departmental systems, such as Insidertrack and diligent board books.


Requirements



The ideal candidate is a qualified company secretary with 5+ years' experience gained in a professional or regulated environment. Familiarity with key aspects of the regulatory environment within which the team works would be advantageous, including awareness of relevant aspects of the Companies Act, the Market Abuse Regulation, Listing Rules and Disclosure Rules & Transparency Guideline requirements. The candidate should be able to demonstrate strong organisational skills, able to work proactively, to prioritise work, maintain good attention to detail and work well under pressure.



Benefits



Quilter offers a range of benefits including 26 days' holiday, a non-contributory pension scheme, private medical insurance, and a range of flexible benefits. The successful candidate will also have the opportunity to participate in our incentive scheme, based on the company's performance and their contribution to it.



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