Administrative Coordinator

1 day ago


Guildford, Surrey, United Kingdom Adecco UK Limited Full time
About the Role
Adecco UK Limited seeks a skilled Office Coordinator to ensure smooth operations and provide exceptional services to our team members, visitors, and vendors. This role involves frontline representation, hospitality services management, facilities management services, safety & security services, office intranet management, health, safety, & environmental initiatives, documentation & compliance, and global/regional programme assistance.

### Key Responsibilities ###
- Frontline Representation:
  • Serve as the face of our client's organisation to all internal staff and visitors.
  • Coordinate catering, and internal or customer events.
  • Schedule transportation for visitors and guests.
  • Plan and coordinate employee activities as needed.
  • Order and stock office and departmental supplies.
  • Coordinate setups for new employees and assist with orientation.
- Hospitality Services Management:
  • Manage the reception desk, including shipping & receiving.
  • Coordinate with vendors for smooth event operations.
- Facilities Management Services:
  • Assist with inventory management, invoices, and budget tracking.
  • Coordinate maintenance and repair issues.
  • Oversee office cleanliness and liaise with janitorial staff.
  • Assist with office moves and space planning.
- Safety & Security Services:
  • Ensure compliance with the global security policy.
  • Coordinate visitor access cards and maintain inventory.
- Office Intranet Management:
  • Assist in updating and maintaining the local office intranet page.
- Health, Safety, & Environmental Initiatives:
  • Support the implementation of workplace health, safety, and environmental programmes.
- Documentation & Compliance:
  • Manage site documentation, including vendor invoices and compliance records.
- Global/Regional Programme Assistance:
  • Provide support for facilities programmes and policies.


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