Bookings Coordinator Luxury Hub

3 weeks ago

London, Greater London, United Kingdom Hearst Full time

At Hearst UK, we're looking for a skilled Bookings Assistant to join our Luxury Hub team. As a key member of our bookings team, you'll play a crucial role in the production and casting processes of editorial front of book, jewellery and beauty shoots across ELLE and Harper's Bazaar.

About the Role

You'll report to the Fashion Director and Bookings Director, supporting the bookings team in ensuring the smooth running of the bookings process. This includes sourcing models, crew, and locations for fashion shoots, as well as assisting with production on set.

About You

  • Relevant experience in editorial bookings and contacts with model agencies and creative talent agencies.
  • In-depth knowledge of ELLE and Harper's Bazaar, including contributing creative teams.
  • Interest in fashion trends, models, and up-and-coming creative talent, including photographers.
  • Ability to produce FOB fashion shoots as requested, including sourcing models, crew, and locations.
  • Ability to go on set and assist with production where required.
  • Ability to send out commissioning forms and call-sheets as required and be the liaison between all parties involved in shoots.
  • Ability to handle and process all invoices relating to shoots, follow budgets, and handle admin.
  • Ability to ensure budgets are up to date with accurate forecasts and actual spends, and invoices are logged once approved.
  • Keen to work as part of a creative team.
  • Ability to work in a fast-paced environment.
  • Great attention to detail.
  • Ability to work to deadlines and multi-task.
  • Experience with using a Mac computer, downloading, and uploading images.
  • To be an ambassador of Hearst UK and its values.

What We Offer

At Hearst UK, you can choose from a huge range of perks and benefits that can help you learn well, work well, and live well, including:

  • 25 days' holiday (with the option to buy up to 5 additional holiday days).
  • Hybrid working – Three days per week in the office.
  • Discounted gym membership.
  • Healthcare cash plan.
  • Spend a charity day with your favourite good cause.
  • Life assurance and pension scheme.
  • Regular socials and more.

We're committed to using our influential brands to reflect the world we want to live in – one that respects, protects, represents, and uplifts the voices and opinions of all people. As a business, we recognise the significant benefits of creativity, collaboration, and innovation that comes with diverse teams. Not only is diversifying the voices in our organization the right thing to do, but it also helps us to make powerful and exciting content that can be enjoyed by many more people. This is why we're working to build a sense of true belonging within our business and foster a culture in which everyone feels heard.

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