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Rota Coordinator

2 months ago

Wigan, Wigan, United Kingdom Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust Full time

Job Overview

The Rota Coordinator will play a crucial role in supporting the Division in providing high-quality medical cover and care. This involves administratively supporting the Division in maintaining a high standard of medical staff cover and ensuring that service requirements are met.

Main Responsibilities

  • Ensure adequate medical staff cover is provided for all relevant areas, including wards, outpatient, and theatre sessions.
  • Coordinate and approve annual, study leave, and leave of absence for all medical staff in the Division.
  • Input all leave of absence of medical staff on database, ensuring accurate records are maintained.
  • Liaise with the Training Department regarding medical staff's study leave requests.
  • Support the monitoring and compliance of all medical staff sickness absences within the Division.
  • Prepare detailed medical staff cover plans for ward areas.
  • Allocate concise duties to medical staff, taking into account any specific training needs of the doctors in post, and the complexities of the European Working Time Directive.
  • Identify service gaps and plan/initiate the acquisition of any locum doctors required in a timely fashion to meet service needs.
  • Compile/produce duty rotas for all levels of medical staff, ensuring adequate levels are maintained.
  • Provide cross-cover and support to other Medical Staff Coordinators.

Responsibility for Finance

  • Take into account the financial impact on the Division when initiating the acquisition of locums.
  • Verify extra duty payment claims are correct before being passed for authorisation/payment.

Responsibility for Information Resources

  • Maintain accurate records of locum usage with necessary audit trail.
  • Maintain accurate records of extra duty payments for doctors.
  • Maintain records of attendance, annual leave, study leave, professional leave, and special leave.
  • Record and report sick leave to Educational Supervisors & Payroll Department.
  • Maintain records showing compliance of the European Working Time Directive for audit purposes.

Responsibility for Human Resources

  • Initiate recruitment for vacant posts to maintain medical staff establishment and avoid service gaps.

Responsibility for Health & Safety

Compliance with the Health & Safety at Work Act 1974 – the post holder is required to fulfil a proactive role towards the management of risk in all of their actions. This entails the risk assessment of all situations, the taking of appropriate actions, and reporting of all incidents, near misses, and hazards, and a statutory duty of care for their own personal safety and that of others who may be affected by their acts or omissions.

Personal Responsibilities

  • Act as a role model.
  • Maintain own current awareness of NHS issues, local and national health policy.
  • Undertake and participate in Trust-wide and Divisional initiatives.
  • Identify own training and development needs and undertake appropriate training/education as required.
  • Work in accordance with the corporate objectives.
  • Maintain confidentiality at all times in accordance with the NHS and professional codes.