Purchasing Operations Coordinator

2 days ago


Chelsea, Greater London, United Kingdom Hays Specialist Recruitment Full time

Purchasing & Business Support Assistant Role Overview

The Purchasing & Business Support Assistant will play a vital role in the smooth functioning of purchasing operations, ensuring timely delivery of goods and services while maintaining compliance with company policies. This role requires close collaboration with other departments to optimize the ordering process and manage purchase to pay flows.

  • Liaise with Suppliers: Confirm product availability, pricing, and delivery schedules to ensure seamless supply chain management.
  • Collaborate with Departments: Work closely with local operations, purchasing, and internal procurement teams to resolve any purchasing issues and maintain positive relationships.
  • Optimize Ordering Process: Manage and improve purchase to pay flows between suppliers and the hospital, excluding Theatres, Angio, and Main Stores.
  • Resolve Critical Issues: Seek solutions to resolve critical problems with suppliers and ensure customer service levels are met.
  • Back Order Management: Manage back orders for the hospital, excluding Theatres, Angio, and Main Stores.
  • Supplier Evaluation: Maintain records on customer service and liaise with the Head of Supply Chain and Process Improvement team for supplier relationship management requirements.
  • Vendor Onboarding: Assist with vendor onboarding processes, ensuring all required documentation is completed and submitted.

Requirements and Qualifications

  • Previous Experience: Previous experience in purchasing or procurement is essential.
  • Relationship Management: Experience managing relationships with suppliers and tracking inventory levels.
  • Supply Chain Knowledge: Good knowledge of the end-to-end supply chain process.

About the Role

This is an immediate start role, initially requiring on-site work in South Kensington five days a week. Once training is completed, a hybrid working arrangement will be implemented, allowing for three days in the office and two days of remote work. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers.



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