Financial Administrator
4 weeks ago
Job Summary
We are seeking a highly skilled and experienced Finance Officer to join our team at Imago Dei Prison Ministry. The successful candidate will be responsible for ensuring the smooth day-to-day running of our finances, using QuickBooks and associated applications.
Main Responsibilities
- Accurate data input and analysis using accounting software and other commercial systems
- Processing transactions, including purchase ledger, sales ledger, nominal ledger, payroll journals, general journals, bank posting, and resolving related issues
- Complete bank reconciliations, petty cash reconciliations, cash flow analysis, and reconciliation of Balance Sheet accounts on a monthly basis
- Monitor and process expenses and coordinate the management of company cards
- Coordinate cash management and banking, including thanking donors
- Running payroll, processing pensions, and resolving related issues, and issuing associated notices and documents
- Assist in the preparation of accruals, prepayments, and other relevant journals to produce management accounts
- Work closely with the Head of Fundraising in processing and monitoring grants, donations, and gift aid claims, and support non-financial managers with associated processes and documentation
- Work with the Head of Fundraising and CEO in setting and monitoring budgets and assist non-financial managers in interpreting, preparing, and monitoring related information
- Support and train Budget Holders and other staff in using financial information, systems, and tools, and work with managers to resolve more complex issues and develop appropriate financial systems
- Attend meetings and liaise with colleagues as required
- Attend staff meetings and training relevant to the role
- Comply with all relevant Health & Safety, Safeguarding, DEI, and GDPR Guidelines
- Work with colleagues to actively promote the work of the charity and participate in fundraising
- Ensure compliance with internal quality assurance standards
- Uphold and promote the Mission and Values of the Charity
- Undertake any such appropriate duties as directed by the charity from time to time.
Requirements
- Proven ability to support a significant finance function
- An appropriate financial qualification
- An understanding of, and interest in, women in the Criminal Justice System, their situations, and the opportunities they may want and/or need
- Experience of financial administration in the charity sector
- Experience of working with QuickBooks
- Experience of Petty Cash management
- Excellent computer skills, including using main Microsoft packages, as well as experience of remote working and related systems
- Experience of payroll administration, including Sage Payroll
- Experience of supporting the preparation of organisational budgets and cash flow management
- The ability to work effectively as part of a team, as well as the ability to work alone
- Good interpersonal skills
- Good communication skills (verbal and written)
- Sound understanding of the differing requirements of management accounts and statutory accounts, particularly in a charity setting
- Highly organised and methodical
- The proven ability to maintain resilience and optimism in the face of challenges and changing priorities and circumstances
- Ability to travel on occasion to different locations
- Excellent understanding of GDPR requirements and Data Protection
- Understanding of and adherence to organisational Code of Conduct, supporting positive change across the charity.
Desirable Skills and Experience
- Experience of working with EPOS or similar commercial systems
- Experience of using digital tools to modernise a finance function
- Excellent communication skills, with the ability to coach and support non-financial staff in developing their financial skills.
Benefits
- Generous leave allowance
- Flexible working options
- Additional days leave for your birthday when it falls on a working day
- Regular Rest & Refresh Days
- Staff Training
- Quarterly Team Days
- Fantastic company culture
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