Financial Administrator

4 weeks ago


East Grinstead, West Sussex, United Kingdom Imago Dei Prison Ministry Full time

Job Summary

We are seeking a highly skilled and experienced Finance Officer to join our team at Imago Dei Prison Ministry. The successful candidate will be responsible for ensuring the smooth day-to-day running of our finances, using QuickBooks and associated applications.

Main Responsibilities

  • Accurate data input and analysis using accounting software and other commercial systems
  • Processing transactions, including purchase ledger, sales ledger, nominal ledger, payroll journals, general journals, bank posting, and resolving related issues
  • Complete bank reconciliations, petty cash reconciliations, cash flow analysis, and reconciliation of Balance Sheet accounts on a monthly basis
  • Monitor and process expenses and coordinate the management of company cards
  • Coordinate cash management and banking, including thanking donors
  • Running payroll, processing pensions, and resolving related issues, and issuing associated notices and documents
  • Assist in the preparation of accruals, prepayments, and other relevant journals to produce management accounts
  • Work closely with the Head of Fundraising in processing and monitoring grants, donations, and gift aid claims, and support non-financial managers with associated processes and documentation
  • Work with the Head of Fundraising and CEO in setting and monitoring budgets and assist non-financial managers in interpreting, preparing, and monitoring related information
  • Support and train Budget Holders and other staff in using financial information, systems, and tools, and work with managers to resolve more complex issues and develop appropriate financial systems
  • Attend meetings and liaise with colleagues as required
  • Attend staff meetings and training relevant to the role
  • Comply with all relevant Health & Safety, Safeguarding, DEI, and GDPR Guidelines
  • Work with colleagues to actively promote the work of the charity and participate in fundraising
  • Ensure compliance with internal quality assurance standards
  • Uphold and promote the Mission and Values of the Charity
  • Undertake any such appropriate duties as directed by the charity from time to time.

Requirements

  • Proven ability to support a significant finance function
  • An appropriate financial qualification
  • An understanding of, and interest in, women in the Criminal Justice System, their situations, and the opportunities they may want and/or need
  • Experience of financial administration in the charity sector
  • Experience of working with QuickBooks
  • Experience of Petty Cash management
  • Excellent computer skills, including using main Microsoft packages, as well as experience of remote working and related systems
  • Experience of payroll administration, including Sage Payroll
  • Experience of supporting the preparation of organisational budgets and cash flow management
  • The ability to work effectively as part of a team, as well as the ability to work alone
  • Good interpersonal skills
  • Good communication skills (verbal and written)
  • Sound understanding of the differing requirements of management accounts and statutory accounts, particularly in a charity setting
  • Highly organised and methodical
  • The proven ability to maintain resilience and optimism in the face of challenges and changing priorities and circumstances
  • Ability to travel on occasion to different locations
  • Excellent understanding of GDPR requirements and Data Protection
  • Understanding of and adherence to organisational Code of Conduct, supporting positive change across the charity.

Desirable Skills and Experience

  • Experience of working with EPOS or similar commercial systems
  • Experience of using digital tools to modernise a finance function
  • Excellent communication skills, with the ability to coach and support non-financial staff in developing their financial skills.

Benefits

  • Generous leave allowance
  • Flexible working options
  • Additional days leave for your birthday when it falls on a working day
  • Regular Rest & Refresh Days
  • Staff Training
  • Quarterly Team Days
  • Fantastic company culture


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