Financial Administrator

2 weeks ago

East Grinstead, West Sussex, United Kingdom Imago Dei Prison Ministry Full time

Job Description: Finance Officer

Imago Dei Prison Ministry is seeking a part-time Finance Officer to aid our growth. The role can be a hybrid working role incorporating some office working, and in-person attendance at staff meetings and staff days.

We are looking for a team member that will be able to ensure the smooth day-to-day running of the finances of Imago Dei using QuickBooks and associated applications. To ensure, alongside the accountant, that the charity remains compliant with all statutory financial regulations that apply to it and any subsidiaries and coordinating the preparation of data to meet reporting requirements. Streamlining processes and systems.

The role will require someone who can work flexibly and independently, with minimal supervision. The ideal candidate must be comfortable using accounting software and be confident and able to adapt their skills to meet the requirements of an organization, in a period of rapid growth and change.

Main Duties:

  • To be responsible for accurate data input and analysis using accounting software and other commercial systems
  • Processing transactions including purchase ledger, sales ledger, nominal ledger, payroll journals, general journals, bank posting; and helping resolve any other related issues
  • Complete bank reconciliations, petty cash reconciliations, cash flow analysis and reconciliation of Balance Sheet accounts on a monthly basis
  • Monitor and process expenses and co-ordinate the management of company cards
  • Co-ordinate cash management and banking, including thanking donors
  • Running payroll, processing pensions and resolving related issues and the issuing of associated notices and documents
  • Assist in the preparation of accruals, prepayments, and other relevant journals to produce management accounts
  • Working closely with Head of Fundraising in processing and monitoring grants, donations and gift aid claims, and support non-financial managers with associated processes and documentation
  • Work with the Head of Fundraising and CEO in the setting and monitoring of budgets and assist non-financial managers in interpreting, preparing, and monitoring related information
  • Support and train Budget Holders and other staff in using financial information, systems and tools, and work with managers to resolve more complex issues and develop appropriate financial systems
  • Attend meetings and liaise with colleagues as required
  • Attend staff meetings and training relevant to the role
  • Comply with all relevant Health & Safety, Safeguarding, DEI and GDPR Guidelines
  • Work with colleagues to actively promote the work of the charity and participate in fundraising
  • Ensure compliance with internal quality assurance standards
  • Uphold and promote the Mission and Values of the Charity
  • Undertake any such appropriate duties as directed by the charity from time to time.

Essential Skills and Experience:

  • Proven ability to support a significant finance function
  • An appropriate financial qualification
  • An understanding of, and interest in women in the Criminal Justice System, their situations, and the opportunities they may want and/or need
  • Experience of financial administration in the charity sector
  • Experience of working with QuickBooks
  • Experience of Petty Cash management
  • Excellent computer skills including using main Microsoft packages as well as experience of remote working and related systems
  • Experience of payroll administration including Sage Payroll
  • Experience of supporting the preparation of organisational budgets and cash flow management
  • The ability to work effectively as part of a team as well as the ability to work alone
  • Good interpersonal skills
  • Good communication skills (verbal and written)
  • Sound understanding of the differing requirements of management accounts and statutory accounts particularly in a charity setting
  • Highly organised and methodical
  • The proven ability to maintain resilience and optimism in the face of challenges and changing priorities and circumstances
  • Ability to travel on occasion to different locations
  • Excellent understanding of GDPR requirements and Data Protection
  • Understanding of and adherence to organisational Code of Conduct, supporting positive change across the charity.

JOB DETAILS & BENEFITS:

  • Hours: 26.25 hrs hours per week (3.5 days a week)
  • Salary: £25,000 per year pro rata
  • Holiday: 28 days per year pro rata plus bank holidays
  • Reporting to: Head of Fundraising
  • Location: Office-based in East Grinstead, hybrid working options possible.

The benefits of working with Imago Dei:

  • Generous leave allowance
  • Flexible working options
  • Additional days leave for your birthday when it falls on a working day
  • Regular Rest & Refresh Days
  • Staff Training
  • Quarterly Team Days
  • Fantastic company culture.

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