Financial Administrator

4 weeks ago


East Grinstead, West Sussex, United Kingdom Imago Dei Prison Ministry Full time
Job Title: Financial Administrator

Imago Dei Prison Ministry is seeking a skilled Financial Administrator to join our team. As a key member of our finance department, you will be responsible for ensuring the smooth day-to-day running of our finances, using QuickBooks and associated applications.

The ideal candidate will have a proven ability to support a significant finance function, with experience of financial administration in the charity sector. You will be comfortable using accounting software and be confident in your ability to adapt your skills to meet the requirements of an organization in a period of rapid growth and change.

Main duties:

  • Accurate data input and analysis using accounting software and other commercial systems
  • Processing transactions, including purchase ledger, sales ledger, nominal ledger, payroll journals, general journals, bank posting, and helping resolve any other related issues
  • Complete bank reconciliations, petty cash reconciliations, cash flow analysis, and reconciliation of Balance Sheet accounts on a monthly basis
  • Monitor and process expenses and coordinate the management of company cards
  • Coordinate cash management and banking, including thanking donors
  • Running payroll, processing pensions, and resolving related issues and the issuing of associated notices and documents
  • Assist in the preparation of accruals, prepayments, and other relevant journals to produce management accounts
  • Work closely with the Head of Fundraising in processing and monitoring grants, donations, and gift aid claims, and support non-financial managers with associated processes and documentation
  • Work with the Head of Fundraising and CEO in the setting and monitoring of budgets and assist non-financial managers in interpreting, preparing, and monitoring related information
  • Support and train Budget Holders and other staff in using financial information, systems, and tools, and work with managers to resolve more complex issues and develop appropriate financial systems
  • Attend meetings and liaise with colleagues as required
  • Attend staff meetings and training relevant to the role
  • Comply with all relevant Health & Safety, Safeguarding, DEI, and GDPR Guidelines
  • Work with colleagues to actively promote the work of the charity and participate in fundraising
  • Ensure compliance with internal quality assurance standards
  • Uphold and promote the Mission and Values of the Charity
  • Undertake any such appropriate duties as directed by the charity from time to time

Essential Skills and Experience:

  • Proven ability to support a significant finance function
  • An appropriate financial qualification
  • An understanding of, and interest in, women in the Criminal Justice System, their situations, and the opportunities they may want and/or need
  • Experience of financial administration in the charity sector
  • Experience of working with QuickBooks
  • Experience of Petty Cash management
  • Excellent computer skills, including using main Microsoft packages, as well as experience of remote working and related systems
  • Experience of payroll administration, including Sage Payroll
  • Experience of supporting the preparation of organisational budgets and cash flow management
  • The ability to work effectively as part of a team as well as the ability to work alone
  • Good interpersonal skills
  • Good communication skills (verbal and written)
  • Sound understanding of the differing requirements of management accounts and statutory accounts, particularly in a charity setting
  • Highly organised and methodical
  • The proven ability to maintain resilience and optimism in the face of challenges and changing priorities and circumstances
  • Ability to travel on occasion to different locations
  • Excellent understanding of GDPR requirements and Data Protection
  • Understanding of and adherence to organisational Code of Conduct, supporting positive change across the charity

Desirable Skills and Experience:

  • Experience of working with EPOS or similar commercial systems
  • Experience of using digital tools to modernise a finance function
  • Excellent communication skills, with the ability to coach and support non-financial staff in developing their financial skills

Job Details & Benefits:

  • Hours: 26.25 hours per week (3.5 days a week)
  • Salary: £25,000 per year pro rata
  • Holiday: 28 days per year pro rata plus bank holidays
  • Reporting to: Head of Fundraising
  • Location: Office-based in East Grinstead, hybrid working options possible

The benefits of working with Imago Dei Prison Ministry:

  • Generous leave allowance
  • Flexible working options
  • Additional days leave for your birthday when it falls on a working day
  • Regular Rest & Refresh Days
  • Staff Training
  • Quarterly Team Days
  • Fantastic company culture

We are seeking to recruit a Financial Administrator as soon as possible. The closing date for applications is 5pm on Friday 1st November 2024. Interviews on Wednesday 13 November 2024 in East Grinstead.

All job offers are subject to satisfactory references, right to work, and DBS checks.

Imago Dei Prison Ministry is a Christian organization, and applicants must be sympathetic to the Christian faith. However, Imago Dei Prison Ministry welcomes and encourages applications from people of all backgrounds and does not discriminate on the basis of disability, race, ethnicity, gender, religion, sexual orientation, age, or criminal record.

As an organization, we are committed to growing the diversity of our team and seek to be representative of those we are supporting, so we would especially like to hear from applicants who are from racially minoritised groups in the UK.



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