Lead Administrative Coordinator
2 months ago
Position Overview
Are you an exceptionally organized professional with a strong focus on precision?
Do you possess advanced IT capabilities and the ability to interpret and manage data effectively?
Are you skilled in producing visually engaging documents and presentations?
Is proofreading and document formatting one of your strengths?
If you identify with these attributes, we encourage you to consider this opportunity.
A remarkable chance has emerged to become a part of the Quality and Governance Team within the Specialised Directorate.
This is a full-time, permanent role that requires commitment during standard operational hours. The position calls for a proactive, detail-oriented, and adaptable individual with exceptional organizational and planning abilities, emphasizing service enhancement, quality assurance, and development. The ideal candidate will demonstrate outstanding communication skills, both written and verbal.
At our organization, we prioritize our workforce and foster a supportive environment. You will benefit from regular management supervision and opportunities for professional growth. You will join a dedicated team focused on delivering exemplary patient-centered services.
Candidates selected for consideration will receive details regarding the competency-based interview process in advance of the interview.
Key Responsibilities
Deliver comprehensive and efficient administrative support to the team/service. Provide courteous and effective reception services to visitors as needed. Ensure the implementation of effective administrative systems and procedures within the team. Maintain high standards of data integrity and quality. Propose enhancements to current administrative processes and practices. Offer administrative assistance for meetings as required and ensure follow-up actions are executed. Document meeting minutes, organize meetings, manage team members' schedules, and prepare agendas; ensure that all documentation and correspondence are maintained to a high standard and readily accessible for meetings.About Our Organization
Our foundation provides comprehensive physical, mental health, and social care services for individuals of all ages across various regions.
Our services are delivered in community settings, healthcare facilities, clinics, and residences, ensuring care is as accessible as possible.
Our vision is to ensure that every individual receives: "Exceptional care delivered by an exceptional team"
Our core values are: "Compassionate, safe, and excellent"
We offer a diverse range of benefits aimed at supporting your career and well-being, including:
Excellent career advancement opportunities Access to tailored learning and development programs Generous annual leave, plus public holidays, increasing with continuous service Discounts across a variety of retailers and services Competitive pension plan Vehicle leasing options Cycle-to-work initiatives Employee support programs Mental health support resources Staff accommodation options (subject to availability) Networking and support groups facilitated by our Diversity and Inclusion teamJob Responsibilities
In this role, you will oversee a variety of administrative and clerical functions for the Quality and Governance Team. Your responsibilities will include data collection, report preparation, minute-taking, and maintaining internal databases and assurance records.
For additional details, please refer to the Job Description and Person Specification.
Qualifications
Essential
Higher Education qualification (e.g., 'A' Level/NVQ III standard) or equivalent experience in an administrative role.Knowledge and Experience
Essential
Proficiency in Office software applications, including Excel, Word, and Outlook. Demonstrated experience in an office environment.Desirable
Familiarity with email systems and patient management software.Interpersonal Skills
Essential
Ability to communicate effectively with staff at all organizational levels. Capacity to collaborate as part of a team.Motivation, Commitment, and Values
Essential
Strong attention to detail. Ability to work independently with minimal supervision.-
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