Administrative Assistant

3 days ago

Grimsby, North East Lincolnshire, United Kingdom Wilkin Chapman Full time

At Wilkin Chapman, we're committed to helping our team members grow and develop their careers. As a Marketing & BD Administrator Apprentice, you'll have the opportunity to work in a dynamic and fast-paced team environment, supporting key areas like business development, marketing, and events.

This 18-month apprenticeship program is designed for those interested in administration, offering the chance to work towards a Level 3 Business Administrator qualification while gaining hands-on experience in office administration. You'll learn the fundamentals of the role, earning as you learn and working alongside experienced professionals.

Responsibilities

As a Marketing & BD Administrator Apprentice, you'll be responsible for:

  • Planning & Organising
  • Working with the activity lead, take responsibility for completing administrative/data processing tasks, manage priorities and organise own workload to successfully meet deadlines.
  • Organising meetings and effectively managing diaries for the team and wider stakeholders.
  • Take minutes during meetings where appropriate and progress the necessary outcomes of these meetings.
  • Assist with the set up and pack-down of events, both internally and off-site, working closely with the senior events executive.
  • Manage and update the networking activities calendar requesting details from colleagues as necessary.

  • Processes
  • Understand the processes relating to invoicing, processing client data and the full event cycle.
  • Take a clear interest in seeing that projects are successfully completed and internal requests from colleagues are handled appropriately.

  • Record & Document Production
  • Produce accurate records using the most appropriate IT package.
  • Update and review databases, record information and produce limited data analysis where required.
  • Assist with presentations and proposal documents linked to the department requirements and in accordance with the firm's brand guidelines.
  • Maintain records in accordance with the team's needs and in compliance of firm's procedures.
  • Maintain stock levels of literature and promotional items.

Requirements

The ideal candidate will have:

  • Excellent time management and organisational skills and work to tight deadlines.
  • Be self-motivated and capable of working on own initiative and as part of a team.
  • Proficient in the use of all Microsoft packages, Excel, Word and PowerPoint being a priority.
  • Excellent accuracy and attention to detail.
  • Previous administration experience.
  • Driving licence and access to a car.
  • Excellent interpersonal skills.
  • Deliver responsibilities efficiently and with integrity.
  • Awareness of social media platforms, especially those relating to business use. i.e. LinkedIn.
  • 3 A-levels at grade C or above, or equivalent Level 3 qualification.
  • 5 GCSE's including Maths and English at grade 4 or above.

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