Purchasing and Administration Assistant

1 day ago

London, Greater London, United Kingdom The Church of England Full time
Purchasing and Administration Assistant

We are seeking a highly organized and detail-oriented Purchasing and Administration Assistant to join our team at St Paul's Cathedral. As a key member of our retail operations, you will be responsible for ensuring the smooth day-to-day running of our shop, including purchasing, inventory management, and administrative tasks.

Main Responsibilities:
  • Plan, monitor, and maintain suitable inventory levels to meet customer demand.
  • Ensure products are purchased at the right time, to specification, and at a good price.
  • Assist the Buyer with stock analysis and reporting, compiling reports on product performance and statistics.
  • Update company and supplier details, including setting up new products, cost values, and retail pricing.
  • Input delivery of stock onto the Cathedral's EPOS system with accuracy, collating invoices with all relevant documentation, and ensuring all records are correct.
  • Reconcile delivery notes and purchase orders received, liaising with suppliers and staff when necessary to obtain proof of delivery.
  • On occasions, arrange and attend supplier meetings.
  • Assist in the setup of new products, price changes, promotions, and product amendments.
  • Track orders and ensure timely delivery of all stock.
  • Carry out perpetual stock checks with the Floor Manager on a weekly, monthly, and quarterly basis and assist with the annual stock take.
  • Undertake general administration duties and support the Buyer as and when required.
  • Update and maintain the St Paul's shop e-commerce website, uploading stock images and content.
  • Work closely with the shop team, providing product knowledge and answering queries regarding suppliers and ranges.
  • Positively contribute to the overall commercial success of the retail operation.
  • Support in curating social media posts to boost the visibility of the St Paul's shop merchandise in line with the St Paul's Cathedral policies.
  • Help promote the retail business internally to capitalize on opportunities in programming.
  • Stay connected with sector and industry developments, news, and innovations.
  • Be proactive in managing one's own learning and ensuring continuous professional development relevant to the responsibilities of the role.
  • Attend trade shows and keep abreast of retail trends and opportunities.
Person Specification:
  • Good skills in Microsoft Office, especially Excel, Word, and Outlook.
  • A good standard of numeracy, literacy, and commercial awareness.
  • Experience in working in a busy retail environment and undertaking purchasing activities.
  • A good understanding of supply chain procedures.
  • Show a proactive approach in solving problems and the flexibility to handle unforeseen circumstances with ease, working calmly under pressure.
  • Experience of using epos (electronic point of sale) and inventory management systems.
  • Some knowledge of Shopify or similar e-commerce online platforms.
  • Proficient in data entry, demonstrating good accuracy skills and possessing the capability to review own work.
  • Having confidence in working independently and being proactive, while also being a team-oriented individual, is highly desirable.
  • Ability to build strong and effective working relationships internally across functions and externally at all levels.
  • Well-established skills in organisation, prioritisation, and time management; with a track record of consistently meeting tight deadlines and accomplishing set goals.
  • A positive can-do attitude.
  • Adherence to Cathedral Safeguarding Policies and willingness to attend Safeguarding training.

  • Purchasing and Administration Assistant

    7 days ago

    London, Greater London, United Kingdom The Church of England Full time

    Purchasing and Administration AssistantWe are seeking a highly organized and detail-oriented Purchasing and Administration Assistant to join our team at St Paul's Cathedral. As a key member of our retail operations team, you will be responsible for ensuring the smooth day-to-day running of our shop, including purchasing, inventory management, and...

  • Purchasing and Administration Assistant

    6 days ago

    London, Greater London, United Kingdom The Church of England Full time

    Purchasing and Administration AssistantWe are seeking a highly organized and detail-oriented Purchasing and Administration Assistant to join our team at St Paul's Cathedral. As a key member of our retail operations team, you will be responsible for ensuring the smooth day-to-day running of our shop, including purchasing, inventory management, and...

  • Purchasing and Administration Assistant

    5 days ago

    London, Greater London, United Kingdom The Church of England Full time

    Purchasing and Administration AssistantWe are seeking a highly organized and detail-oriented Purchasing and Administration Assistant to join our team at St Paul's Cathedral. As a key member of our retail operations team, you will be responsible for ensuring the smooth day-to-day running of our shop, including purchasing, inventory management, and...

  • Purchasing and Administration Assistant

    5 days ago

    London, Greater London, United Kingdom The Church of England Full time

    Purchasing and Administration AssistantWe are seeking a highly organized and detail-oriented Purchasing and Administration Assistant to join our team at St Paul's Cathedral. As a key member of our retail operations team, you will be responsible for ensuring the smooth day-to-day running of our shop, including purchasing, inventory management, and...

  • Purchasing and Administration Assistant

    3 days ago

    London, Greater London, United Kingdom The Church of England Full time

    Purchasing and Administration AssistantWe are seeking a highly organized and detail-oriented Purchasing and Administration Assistant to join our team at St Paul's Cathedral. As a key member of our retail operations team, you will be responsible for ensuring the smooth day-to-day running of our shop, including purchasing, inventory management, and...

  • Purchasing and Administration Assistant

    3 days ago

    London, Greater London, United Kingdom The Church of England Full time

    Purchasing and Administration AssistantWe are seeking a highly organized and detail-oriented Purchasing and Administration Assistant to join our team at St Paul's Cathedral. As a key member of our retail operations team, you will be responsible for ensuring the smooth day-to-day running of our shop, including purchasing, inventory management, and...

  • Purchasing and Administration Assistant

    3 weeks ago

    London, Greater London, United Kingdom The Church of England Full time

    About the RoleWe are seeking a highly organized and detail-oriented Purchasing and Administration Assistant to join our team at St Paul's Cathedral. As a key member of our retail operations team, you will play a crucial role in ensuring the smooth day-to-day running of our shop.Key ResponsibilitiesInventory Management: Plan, monitor, and maintain suitable...

  • Purchasing and Administration Assistant

    3 weeks ago

    London, Greater London, United Kingdom The Church of England Full time

    About the RoleWe are seeking a highly organized and detail-oriented Purchasing and Administration Assistant to join our team at St Paul's Cathedral. As a key member of our retail operations team, you will play a crucial role in ensuring the smooth day-to-day running of our shop.Key ResponsibilitiesInventory Management: Plan, monitor, and maintain suitable...

  • Administration Assistant

    1 week ago

    London, Greater London, United Kingdom BBC Group and Public Services Full time

    Job Title: Administration AssistantWe are seeking an experienced Administration Assistant to join our team at BBC Studios. As an Administration Assistant, you will be responsible for providing administrative support to our team, including finance, team, and client administration.Key Responsibilities:Provide comprehensive administrative support to the team,...

  • Administration Assistant

    1 week ago

    London, Greater London, United Kingdom BBC Group and Public Services Full time

    Job Title: Administration AssistantWe are seeking an experienced Administration Assistant to join our team at BBC Studios. As an Administration Assistant, you will be responsible for providing administrative support to our team, including finance, team, and client administration.Key Responsibilities:Provide comprehensive administrative support to the team,...

  • Purchasing Assistant

    3 weeks ago

    London, Greater London, United Kingdom Pigletinbed Full time

    About the RolePigletinbed is seeking a highly organized and detail-oriented Purchasing Assistant to join our Buying and Merchandising team. As a key member of our team, you will be responsible for supporting the buying process from start to finish.Key ResponsibilitiesChase weekly submissions, samples, and deliveries in line with critical path dates,...

  • Purchasing Administrative Coordinator

    3 weeks ago

    London, Greater London, United Kingdom Crew Clothing Company Full time

    Purchasing Administrative Coordinator - OutletsAt Crew Clothing Company, we take pride in embodying classic British fashion with apparel crafted for life's most cherished occasions. Our team is committed to fostering collaboration, kindness, and creativity while supporting our customers throughout their journey.Role Overview:This position entails supporting...

  • Purchasing Administrative Coordinator

    1 month ago

    London, Greater London, United Kingdom Crew Clothing Company Full time

    Purchasing Administrative Coordinator - OutletsAt Crew Clothing Company, we take pride in embodying classic British fashion with apparel crafted for life's most cherished occasions. Our team is committed to fostering collaboration, kindness, and creativity while supporting our customers throughout their journey.Role Overview:This position entails supporting...

  • Food and Beverage Coordinator

    22 hours ago

    London, Greater London, United Kingdom Administration Full time

    Job Title: Food and Beverage CoordinatorWe are seeking a highly organized and detail-oriented Food and Beverage Coordinator to join our team at The May Fair Hotel. As a key member of our Food and Beverage team, you will be responsible for providing administrative support to the Food and Beverage Manager and ensuring the smooth operation of our food and...

  • Food and Beverage Coordinator

    18 hours ago

    London, Greater London, United Kingdom Administration Full time

    Job Title: Food and Beverage CoordinatorWe are seeking a highly organized and detail-oriented Food and Beverage Coordinator to join our team at The May Fair Hotel. As a key member of our Food and Beverage team, you will be responsible for providing administrative support to the Food and Beverage Manager and ensuring the smooth operation of our food and...

  • Accountancy Accounts Assistant

    3 weeks ago

    London, Greater London, United Kingdom Ingenia Resourcing and Recruitment Ltd Full time

    About the RoleWe are seeking a highly skilled and experienced Accounts Assistant to join our team at Ingenia Resourcing and Recruitment Ltd. As an Accounts Assistant, you will play a crucial role in supporting our clients in the motor trade and accountancy sectors.Key ResponsibilitiesReconciling sales and purchase ledgers in an accounts departmentCarrying...

  • Accountancy Accounts Assistant

    3 weeks ago

    London, Greater London, United Kingdom Ingenia Resourcing and Recruitment Ltd Full time

    About the RoleWe are seeking a highly skilled and experienced Accounts Assistant to join our team at Ingenia Resourcing and Recruitment Ltd. As an Accounts Assistant, you will play a crucial role in supporting our clients in the motor trade and accountancy sectors.Key ResponsibilitiesReconciling sales and purchase ledgers in an accounts departmentCarrying...

  • Administrative Assistant

    3 weeks ago

    London, Greater London, United Kingdom No1 Legal and Professional Full time

    Job Summary:We are seeking a highly organized and detail-oriented Financial Operations Coordinator to join our team at No1 Legal and Professional. As a key member of our finance department, you will provide administrative support to the Finance Director and contribute to the smooth operation of our financial processes.Key Responsibilities:Financial...

  • Purchasing Assistant

    7 days ago

    London, Greater London, United Kingdom Candidate Source Ltd Full time

    Purchasing Assistant Job DescriptionWe are seeking a highly skilled Purchasing Assistant to join our team at Candidate Source Ltd. As a Purchasing Assistant, you will play a crucial role in ensuring the smooth operation of our e-commerce business.Key Responsibilities:Raise purchase orders for stock and liaise with suppliers regarding delivery times, stock...

  • Purchasing Assistant

    7 days ago

    London, Greater London, United Kingdom Candidate Source Ltd Full time

    Purchasing Assistant Job DescriptionWe are seeking a highly skilled Purchasing Assistant to join our team at Candidate Source Ltd. As a Purchasing Assistant, you will play a crucial role in ensuring the smooth operation of our e-commerce business.Key Responsibilities:Raise purchase orders for stock and liaise with suppliers regarding delivery times, stock...