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Purchasing and Administration Assistant

2 months ago

London, Greater London, United Kingdom The Church of England Full time
About the Role

We are seeking a highly organized and detail-oriented Purchasing and Administration Assistant to join our team at St Paul's Cathedral. As a key member of our retail operations team, you will play a crucial role in ensuring the smooth day-to-day running of our shop.

Key Responsibilities
  • Inventory Management: Plan, monitor, and maintain suitable inventory levels to maximize commercial opportunities.
  • Purchasing and Stock Control: Ensure products are purchased at the right time, to specification, and at a good price.
  • Reporting and Analysis: Assist the Buyer with stock analysis and reporting, compiling reports on product performance and statistics.
  • Administrative Support: Provide administrative assistance to the Buyer, including managing and maintaining the eCommerce website and ensuring smooth operation for back-of-house activities.
  • Customer Service: Work closely with the shop team to provide excellent customer service and product knowledge.
  • Commercial Success: Positively contribute to the overall commercial success of the retail operation.
Person Specification
  • Commercial Awareness: A good standard of numeracy, literacy, and commercial awareness.
  • Inventory Management Experience: Experience in working in a busy retail environment and undertaking purchasing activities.
  • Supply Chain Knowledge: A good understanding of supply chain procedures.
  • Technical Skills: Proficient in using epos (electronic point of sale) and inventory management systems, with some knowledge of Shopify or similar e-commerce online platforms.
  • Communication Skills: Ability to build strong and effective working relationships internally and externally.
  • Organizational Skills: Well-established skills in organization, prioritization, and time management.
Desirable Qualifications
  • Heritage Sector Experience: Experience of working in the heritage sector.
  • Cybertill Experience: Experience of using Cybertill (training will be given).