Event Logistics Coordinator
3 weeks ago
This is an exciting opportunity to join the Marketing team at CV-Library Ltd as an Event Coordinator. We are looking for an exceptional candidate to help us deliver our event program in line with our Marketing KPIs.
Key Responsibilities- Assist the Events Coordinator in planning and executing a comprehensive events calendar across the UK and USA
- Provide on-site support at industry events and expos in the UK, including setup, breakdown and acting as the main point of contact for the on-site team
- Manage event timelines and priorities, including tasks such as attendee registration, documentation completion and booking hotels and travel
- Gather and analyze post event feedback to track ROI and recommend improvements
- Ensure compliance with health and safety regulations and meet deadlines specified in exhibitor manuals
- Work with the wider marketing team to create event collateral and social media content
- Build strong relationships with both internal and external stakeholders
- Negotiate with suppliers to secure optimal pricing and agreements
- Lead the planning and execution of internal events to enhance team culture and support fundraising efforts for our charity partner
- Stay current with industry trends and maintain a network of contacts
- 1-2 years of experience in event coordination, with a focus on budget management, stakeholder engagement and logistics planning
- Demonstrated expertise in B2B exhibitions and event planning
- Proven ability to effectively manage changes in event logistics and timelines and manage multiple events and projects simultaneously to ensure a smooth execution in a fast-paced environment
- Comprehensive knowledge of the events industry, including all aspects of marketing, social media, public relations and design, with the ability to integrate these elements into event planning and delivery
- Creative thinker with a track record of generating innovative ideas, including the use of emerging technologies in event management
- Self-starter who excels both independently and as part of a team
- Proven communication skills with the ability to resolve issues promptly and effectively over the phone
- Enthusiastic and outgoing, with the ability to remain calm under pressure
- Strong attention to detail and excellent organisational skills
- Flexibility to travel and work away from home or outside standard office hours during events
- 23 days annual leave, plus additional day for your birthday
- Regular team incentives and social events, including annual Christmas and Summer parties
- Staff Gift Shop
- Life Insurance and Company Pension
- Employee Assistance Programme (Mental Health & Well-being support)
- Great culture and work environment
- Staff Gift Shop
- Access to MediCash
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