Executive Business Coordinator

4 weeks ago


Gloucester, Gloucestershire, United Kingdom Gloucestershire Hospitals NHS Foundation Trust Full time
About the Role

We are seeking a highly skilled and experienced Executive Business Manager to join our team at Gloucestershire Hospitals NHS Foundation Trust. The successful candidate will be responsible for providing comprehensive administrative support to the Chief Executive Officer, ensuring the smooth operation of the Private Office and Trust Head Quarters.

The ideal candidate will have a strong background in business management, project coordination, and governance, with excellent communication and interpersonal skills. They will be able to work effectively in a fast-paced environment, prioritizing tasks and managing multiple projects simultaneously.

Key Responsibilities
  1. Coordinate and organize the Private Office of the Chief Executive, establishing policies and procedures, as well as the recording of information and reporting structures for information coming into and out of the office.
  2. Manage the diary of the Chief Executive, liaising with the Board of Directors, senior clinical and non-clinical managers, and external stakeholders.
  3. Coordinate stakeholder visits, including VIPs and MPs, ensuring each is carefully choreographed and prepared for, working closely with the Director of Integrated Governance and Communications Team as necessary.
  4. Responsible for managing the communications that come into the Private Office, categorizing emails, ensuring they are responded to quickly and efficiently, and managing the referral of correspondence received by the Chief Executive.
  5. Focus on the business commitments of the CEO, ensuring they are appropriately briefed and up to date with planned Board and Committee meetings, internal and external appointments, and external engagements.
Person Specification

The successful candidate will possess the following qualifications and skills:

  • Knowledge of a full range of administrative and organisational policies and procedures, acquired through training and relevant experience to degree level or equivalent.
  • Touch typing with a typing speed in excess of 60wpm.
  • Evidence of taking up opportunities for Continuing Professional Development.
  • Advanced use of the MS Office Suite: Word, Excel, PowerPoint, MS Project, Outlook, MS Teams.


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