Senior Executive Support Specialist

4 weeks ago

London, Greater London, United Kingdom Hearst Full time

We are seeking a highly organized and proactive Senior Executive Support Specialist to provide crucial support to our Director of PR & Communications and Head of Legal.

About the Role

The successful candidate will be responsible for keeping calendars up to date with meticulous diary management, monitoring and responding to emails promptly, and supporting our leaders and their teams to achieve company goals effectively.

  • Keep calendars up to date with meticulous diary management.
  • Monitor and respond to emails promptly, ensuring efficient communication.
  • Support our leaders and their teams to achieve company goals effectively.
  • Facilitate international travel arrangements and meetings across time zones.
  • Serve as the first point of contact for external matters, handling calls and correspondence professionally.
  • Build positive relationships with leaders both locally and globally.
  • Support PR and comms to facilitate impactful company All Staff meetings.
  • Coordinate legal document signatures and process expenses accurately.
  • Compile confidential reports and presentations with precision.
  • Manage invoices and maintain confidentiality with sensitive information.
  • Assist with meeting preparations, including agenda creation and minute-taking.
  • Organise various events and become an expert in office processes.
About You

We are looking for someone with experience supporting senior executives with demanding schedules. Ideally, you have worked in media or a similar industry, but it's not essential. You must be highly organised, proactive, and able to work independently.

  • Experience supporting senior executives with demanding schedules.
  • Highly organised, proactive, and able to work independently.
  • Understand the importance of discretion and handle confidential information with care.
  • Great at multitasking and prioritising tasks effectively.
  • Professional and comfortable interacting with senior leaders.
  • Paying close attention to detail is essential.
  • Great communication skills are vital.
What We Offer

At Hearst UK, we offer a range of benefits, including:

  • 25 days' holiday (with the option to buy up to 5 additional holiday days) - pro-rated for part-time or fixed-term employees.
  • Hybrid working – three days minimum per week in the office.
  • Discounted gym membership.
  • Healthcare cash plan.
  • A charity day to spend with your favourite good cause.
  • Life assurance and pension scheme.
  • Regular socials and more.

We are committed to creating a diverse and inclusive workplace, where everyone feels valued and respected. If you are a motivated and efficient individual who is passionate about supporting senior leaders and driving organisational excellence, please apply.

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