Administrative Support Specialist

5 days ago

Chester, Cheshire, United Kingdom Widener University Full time

Job Summary

The Administrative Assistant will provide top-tier administrative support to the Dean and the School of Engineering. The ideal candidate is a highly organized, professional, and proactive individual capable of handling complex, confidential tasks and advancing the strategic vision of the School of Engineering.

Key Responsibilities

  • Provide executive-level administrative support to the Dean, Associate Dean, and various School of Engineering committees.
  • Manage the Dean's Office calendar, including scheduling school-wide events, overseeing communications, and coordinating promotional efforts.
  • Manage the Dean's calendar, including scheduling meetings, travel, and engagement with faculty and students.
  • Serve as the primary point of contact for calls, emails, visitors, vendors, and correspondence.
  • Compile, edit, and produce high-quality memos, reports, letters, and other documents.
  • Assist in the processing of contracts, purchase requisitions, invoices, and expense reports.
  • Assist with budget management for the School of Engineering.

Requirements

  • A minimum of five (5) years of executive or administrative support experience, preferably in higher education.
  • Exceptional organizational skills with the ability to manage multiple projects under tight deadlines.
  • Proficiency in Microsoft Office Suite and a strong capacity to learn other university-related software.
  • Outstanding communication skills, with the ability to write and edit professional memoranda, reports, and presentations.
  • Strong attention to detail and a demonstrated ability to handle confidential information with discretion.

Preferred Qualifications

  • Bachelor's degree in business administration, communications, or a related field from an accredited institution.

Equal Employment Opportunity

Widener University is an equal opportunity employer and is committed to providing equal educational and employment opportunities for all persons without regard to age, color, national origin, race, religion, disability, veteran status, sex, sexual orientation, gender identity, genetic information, or status as a protected veteran.

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