Accounts Administrator
2 days ago
Job Summary:
We are seeking a highly organized and detail-oriented Accounts Administrator to join our team at Clover HR Services Limited. As an Accounts Administrator, you will be responsible for maintaining accurate financial records, processing transactions, and providing administrative support to the finance team.
Key Responsibilities:
- Match purchase invoices with delivery notes and buying orders
- Code and input all purchase invoices
- Reconcile weekly (closing purchase batches)
- Raise sales credit notes to customers
- Create debit notes on suppliers
- Create supporting workings and reports for credit notes awarded to customers for monthly/yearly rebates
- Reserves & Provisions
- Complete granular analysis for overhead costs
- Month end controls ensuring sales/purchases balance to trial balance
- Post deprecation entries
- Scan purchase invoices
- Reconcile to supplier's statements
- Keep Weight Delivery Discrepancies Report up to date
- Order consumables
- Booking in of consumables
- Keep up to date spreadsheet for usages of certain consumables
- Keep up to date sales scrap reports
- Post Accounts nominal journals
- Raise purchase orders for capital items/supplier payment forms
- Keep fixed asset register up to date to ensure this reconciles to balance sheet
- Reconcile supplier statements
- Produce GRNI reports
- Resolve purchase/sales invoice queries
- Produce sales invoices
- Update sales tonnage report
- Prepare draft weekly flash
- Record agency staff hours
- Manage cost of servicing hired machinery
- Manage servicing of hired machinery
- Filing
Requirements:
The ideal candidate will have the following qualifications and requirements:
- Required: GCSE A-C (4+) Passes in Mathematics & English as a minimum.
- Desirable: Relevant A Level / NVQ in basic Accounting / book-keeping
- Natural enthusiasm
- Numeracy
- Good attention to detail
- Good working knowledge of Excel
- Problem solving / Analytical skills
- Time keeping
- Time management: ability to prioritise / ability to multi-task
- Good communication skills (working cross-functionally)
- Team player
- Meet strict deadlines and targets
- Ability to build strong working relationships with relevant persons
- Self-motivated
- Pragmatic
- Flexible and able to adapt to a fast-changing environment
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