Commercial Accounts Coordinator
2 months ago
About the Role:
This is an exciting opportunity for an experienced Accounts Assistant to join our dynamic team and contribute to maintaining tight control of the Accounts Payable and Receivable functions.
Main Responsibilities:
- Post and match all purchase invoices with purchase orders and resolve any discrepancies.
- Prepare the weekly payment plan for the Accounts Payable, reporting to the Office Supervisor.
- Reconcile supplier statements daily and resolve any differences with suppliers.
Additional Responsibilities:
- Maintain the internal Goods Received Not Invoiced system and ensure its clearance.
- Assist the Credit Control function in identifying customer ledgers to be placed on hold.
- Resolve disputes and queries, ensuring compliance with internal systems for timely credit note generation.
- Produce sales invoices through BC.
- Generate customer statements and reminder letters, taking necessary remedial action.
- Support the Customer Support department in releasing sales orders.
- Assist with daily cash postings and bank statement reconciliations.
- Maintain customer master data within BC and ensure prompt entry of new suppliers and customers.
- Adapt working schedules and tasks to meet tight accounting deadlines.
- Clear Payables and Receivables email boxes daily.
- Ensure both ledgers are reconcilable to Trial Balance level.
- Handle incoming telephone calls efficiently and promptly.
Candidate Requirements:
- Strong Excel skills.
- Able to work independently and proactively.
- Possess the acumen, initiative, and business knowledge to see tasks through from beginning to end.
- Capable of managing and reconciling all aspects of both ledgers.
- Strong personality with effective communication skills when dealing with customers and suppliers.
- Confident telephone manner in resolving queries and disputes.
- Flexibility to work additional hours during critical times in the accounting calendar.
- Methodical, well-organised, and deadline-focused.
Working Hours: 8.45am - 5pm Monday to Thursday, 8.45am - 4pm Friday with a 60-minute lunch break.
Estimated Salary: £29,500 per annum, based on location and experience.
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