Senior Administrative Coordinator

2 weeks ago

London, Greater London, United Kingdom Ministry of Justice Full time

**Overview of the Role**

We are seeking a highly skilled and experienced Senior Administrative Coordinator to join our team at the Ministry of Justice. This is an exciting opportunity for a professional with excellent administrative skills, strong communication abilities, and a passion for delivering high-quality support services.

**Job Summary**

The successful candidate will be responsible for providing corporate support office-based activities to Divisional and operational teams, acting as an interface between the Hub Manager, Business Manager, and colleagues on various issues. The jobholder will report to the Hub Manager in Divisional offices and Business Manager in Function or Cluster offices and will have line management responsibilities for Administrative Assistants, Case Administrators, and other administrative staff.

**Key Responsibilities**

  • Development and implementation of business administration systems, databases, and recording systems to support operational probation delivery;
  • Preparation and collation of documentation for various purposes to support effective divisional, functional, or cluster business activity and operational probation delivery;
  • Maintenance of Divisional, functional, or cluster Registers such as Serious Further Offences, Freedom of Information, Accidents, Complaints, inputting data, monitoring agreed probation processes, and ensuring completion in specified timescales;
  • Collection and distribution of monies to/from Imprest, and maintenance of related records;
  • Monitoring Travel Warrants, Bus passes, cheque book requests, and assisting with Purchase Orders where required, within agreed procurement arrangements.

**Health, Safety & Fire**

  • Ensure timely reporting of problems, including repairs, defects, and security issues with the building(s) to facilities contractors and maintain progress to reach satisfactory conclusions and ensure equipment is in good working order;
  • Undertake and coordinate health and safety risk assessments, fire drills, and ergonomic assessments at the relevant sites, or ensure they are undertaken;
  • Act as Cardinus Assessor, First Aider, and Fire Warden and take forward actions to deal with local issues arising from incidents and DSE Assessments, or ensure that there are sufficient people able to undertake these roles at the relevant sites.

**Enhance Your Own Performance**

  • Manage own resources and take responsibility for own professional development;
  • Ensure that all reasonable precautions are taken towards the maintenance, security, and confidentiality of written and electronically stored material, in line with the requirements of the Data Protection Act and Information Security Policies and Procedures.

**Requirements**

  • An ability to fulfill all spoken aspects of the role with confidence through the medium of English;
  • Demonstrated previous administration experience, and experience of providing a wide range of management support activities;
  • NVQ Level 2 or equivalent; GCSE Grade A-C in English and Maths (or equivalent).

**Salary and Benefits**

The salary for this role is approximately £28,000-£35,000 per annum, depending on experience. In addition to a competitive salary, we offer a range of benefits, including:

  • Annual leave: 25 days on appointment and increasing to 30 days after five years' service, plus public holidays;
  • Pension: membership of the Local Government Pension Scheme (LGPS);
  • Training opportunities: access to an extensive range of training and development events;
  • Flexible working arrangements: hybrid working options, flexible start and finish times, and compressed hours;
  • Employee benefits: discounts on a range of goods and services, and access to flexible benefits such as voluntary benefits and retail vouchers.

**Why Join Us?**

We are committed to creating a workplace culture that values diversity, equality, and inclusion. As an employee of the Ministry of Justice, you will have access to a range of employee networks, policies, and procedures designed to promote inclusivity and support your personal and professional growth.

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