Administrative Assistant

4 weeks ago


Totland Bay, Isle of Wight, United Kingdom Buckland Care Full time

At Buckland Care, we are seeking a highly organised and proactive administrator with bookkeeping experience to join our team at Inglefield Nursing Home.

The ideal candidate will have strong communication skills, a warm and friendly personality, and be able to answer phones and deal with visitors to the care home.

This is a varied and computer-based role, requiring excellent organisational and communication skills, as well as a good understanding of Microsoft Excel and Word.

The successful candidate will be responsible for managing the accounts for the care home, communicating accurate information to the Finance Department, and prioritising tasks to maintain a flexible approach.

Previous experience of office administration work, invoicing, bookkeeping, and payroll is essential, and experience of Adult Social Care funding systems and Xero software is preferable.

The administrator will be responsible to the Head Office Finance Department and will assist the Home Manager with various tasks.

Key Responsibilities:

  • Consolidating payroll data to submit to external payroll provider
  • Recruitment, sending offer letters, medical questionnaires, new start forms & contracts
  • New employee vetting, including DBS check and sending out requests for references
  • Maintaining the staff files
  • Updating the training matrix
  • Maintaining the resident files
  • Ordering supplies and arranging contractors
  • Checking we have received the goods we are being invoiced for
  • Sending out resident invoices and allocating payments from residents and the local authority
  • Reporting weekly and monthly to Head Office

Salary: From £13.50 per hour



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