Administrative Support Specialist

2 months ago

Richmond, Greater London, United Kingdom THE CHARALLE GROUP Full time

Job Summary

The Charalle Group is seeking a highly organized and detail-oriented Facilities Coordinator to provide administrative support to the Facilities and Business Operations Manager. This is a 12-month fixed-term contract opportunity.

Key Responsibilities

  • Provide administrative and facilities management services to ensure the smooth operation of the office.
  • Manage meeting room bookings, IT equipment, and refreshments as required.
  • Process and distribute mail, including DX, and handle legal documents such as photocopying, filing, and scanning.
  • Enter data, manage databases, and assist with archiving.
  • Order office supplies, couriers, and taxis as needed.
  • Perform manual handling and small repairs.
  • Handle cheques, petty cash, and reconciliations.

Requirements

  • Previous experience as an office junior, customer service, or administrative assistant is an advantage.
  • Strong knowledge of Microsoft Office applications is required.
  • Excellent time management, multitasking, and prioritization skills are essential.
  • Strong attention to detail and problem-solving skills are necessary.
  • Excellent written and verbal communication skills are required.
  • At least 5 GCSEs' grade A to C or equivalent is preferred.

What We Look For

  • You must be enthusiastic and highly proactive.
  • Professional and well-presented.
  • Flexible with the ability to manage your time and workload.
  • Dependable and reliable.
  • Willing to learn and evolve.

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