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Administrative Assistant

2 months ago

Birmingham, Birmingham, United Kingdom Morrison Data Services Full time
{"About the Role": "We are seeking an experienced Administrator to join our team at Morrison Energy Services. As an Administrator, you will be responsible for providing administrative support to our National Grid contract in Solihull. Your duties will include dealing with post and deliveries, undertaking administrative tasks, reception duties, ordering field equipment and supplies, and managing the issue of PPE to project teams and operatives. You will also be responsible for ensuring all PO requests are actioned in a timely manner, ensuring all site teams are aware of the SharePoint Delivery ticket process, and performing daily tasks such as supplier GRN checking.

Key Responsibilities:

* Dealing with post and deliveries
* Undertaking all admin. tasks associated with running the office including returns, filing, copying etc
* Reception Duties
* Order Field equipment and supplies for sites as when required
* Order and manage the issue of PPE to project team and operatives
* Ensure all PO requests are actioned in a timely manner
* Ensure all site teams are aware of the SharePoint Delivery ticket process
* Daily tasks of supplier GRN—checking orders for suppliers used on a regular basis that GRN is being done
* Point of contact regarding sites/suppliers on any issues they have and dealing with them in a timely manner
* Timesheet collation for submission to payroll
* Toolbox talk – upload
* Perform any other reasonable task requested by line management
* Proficient with Microsoft Office software including Microsoft Excel. Strong administrative and organisational skills. Able to work individually or as part of a team
* Adhoc duties as required
* Hotel bookings through portal or liaison with supplier
* Administration of car parking booking system

Requirements:

* Ability to work under pressure and meet deadlines.
* Proficient with Microsoft Office software including Microsoft Excel.
* Strong administrative and organizational skills.
* Able to work individually or as part of a team.
* Reviewing payment and invoice queries.
* Deal with routine telephone calls and correspondence ensuring that all enquiries are dealt with effectively and efficiently
* Take minutes / notes at meetings as required
* To communicate with sites and other offices to pass and receive information to assist the team
* To perform any other reasonable task requested by line management

What's in it for you?

* 25 days' annual leave plus 8 days' bank holidays
* Pension scheme
* Life Assurance
* Online GP Service, 24 hours a day, 365 days a year

Benefits:

* Access to your 'My Rewards' portal, providing amazing reductions on 1000's of purchases including Mobile Phone, Utility bills & top retail brand discounts.
* Up to 7% discounts on major supermarkets
* Up to 52% on Cinema tickets
* Up to 33% on holidays and travel
* Up to 10% on restaurants and takeaways
* Up to 25% off gym membership

About the Company:

M Group Services delivers a range of essential infrastructure services within the water, energy, transport and telecommunications sectors in the UK & Ireland. We have built and maintained relationships with our clients over a number of years and have a strong culture that continuously focuses on safety, operational delivery, efficiency and customer service. We are committed to profitable growth both organically and through acquisitions. M Group Services, a trusted employer to over 10,000 skilled specialists working from 240 locations, operates a divisional structure aligned with its end markets.

At M Group Services we recognise and value the benefits from our workforce diversity. We work hard to build and maintain inclusive environments and develop a culture where our people feel included and valued.
"}