Facilities Coordinator
4 weeks ago
About the Role
Kennedys is seeking a skilled Facilities Coordinator to provide exceptional support services to our Birmingham office. As the primary point of contact for onsite services, you will be responsible for ensuring the office meets the required standards and aligns with Kennedys' brand.
Key Responsibilities
- Be the key point of contact for the office and internal queries, reporting major issues to the Senior Facilities Coordinator.
- Proactively handle onsite team and stakeholder concerns, ensuring rectification actions are quickly established and executed.
- Ensure all offices provide a great working environment for Kennedys staff and a presentable environment for clients.
- Develop good working relationships with contractors, ensuring service meets expectations.
- Book maintenance tasks and issue permits.
- Ensure the Firm's Support Services are maintained and delivered to a high standard.
- Front of House - reception, facilitating meetings and catering.
- Maintain up-to-date records and adhere to essential competencies and Service Level Agreements.
- Undertake and manage ordering and stock control for items like stationery.
- Coordinate Facilities Management and property maintenance tasks, including Health & Safety.
- Monitor mailbox and direct enquiries to the correct person.
- Ensure MFDs are operational daily and report issues to relevant teams.
- Process incoming mail, including internal distribution and uploading to the case management system.
- Maintenance - logging helpdesk jobs, arranging building access and permits.
- Archiving.
- Process and track invoices for Facilities orders.
- Provide holiday cover for team members, including assistance with post and ordering stationery.
- Support the Facilities Leadership Team, processing expenses and booking travel as needed.
- Provide administrative support to the wider facilities team as required.
About Kennedys
Kennedys is a global law firm with expertise in dispute resolution and advisory services. We have over 2,500 people worldwide across 45 offices, with some of the most respected legal minds in their field.
We're a fresh-thinking firm, bringing challenging new perspectives to the table beyond traditional legal services. We empower our clients with diverse ideas, tools, and technology to make their lives easier, delivering exceptional results every time.
What We Offer
We welcome high-performing lawyers, business services professionals, secretaries, graduates, and apprentices to join our rapidly expanding global firm. Whatever your role at Kennedys, you'll be involved in exciting and stimulating work, where your input will make a difference.
Our culture and values form a big part of who we are, and we take them seriously. We make a difference by being approachable, straightforward, supportive, and distinctive. Our values are at the core of who we are and what makes us a great firm to work with and for.
We strive to celebrate, empower our people, and ensure everyone can bring their authentic selves to work. We've created a culture based on client service, professional excellence, hard work, and trust, where diversity, equity, and inclusion (DE&I) is a key priority.
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