Business Support Administrator

4 weeks ago


Stanford, Thurrock, United Kingdom DP World Full time

Job Summary:

We are seeking a highly organized and detail-oriented Business Support Administrator to join our Operations Department at DP World. As a key member of our team, you will provide administrative support to various departments, ensuring seamless day-to-day operations.

Key Responsibilities:

  • Support the Office Manager with low-level projects and tasks.
  • Prepare information and data for meetings and presentations.
  • Maintain and update accurate soft and hard copy files and records.
  • Take notes, minutes, and action lists for meetings, ensuring follow-up and closure of actions.
  • Ensure procurement and provision of PPE and workwear for new starters.
  • Maintain adequate stock for vending machines across the port.
  • Handle accounts payable queries and update biweekly AP reports.
  • Address queries from emails and support team members.
  • Assist the Office Manager in arranging social functions and staff events.
  • Coordinate, prepare, and process purchase requisitions and supplier invoices.
  • Complete and submit expenses accurately and timely.
  • Plan and coordinate travel arrangements.
  • Enrol new starters on vending machine use and book fleet vehicles.
  • Manage meeting rooms and associated support.
  • Perform general administrative duties.
  • Arrange meetings, book facilities, and organize refreshments.
  • Update electronic communication boards.

Requirements:

  • Business Administration or similar qualification or experience.
  • Experience in an industrial/manual environment advantageous.
  • Ability to manage high workloads and conflicting deadlines.
  • An approachable, confident team player.
  • Good telephone manner.
  • Ability to demonstrate initiative, flexible attitude, organisational skills, and attention to detail.
  • Effective and strong communication skills, both orally and in writing.
  • Intermediate knowledge of Microsoft Word and PowerPoint packages.
  • Good English language and numerical skills.
  • To be an ambassador for the company at all times internally and externally.
  • Eligibility to work in the UK.

About DP World:

DP World is a leading global trade enabler, operating a network of over 80 terminals across six continents. We strive to hire and develop the right people, locally and globally, stimulating personal growth and self-development within an informal atmosphere. We offer a market competitive compensation package.

DP World's Mission:

Trade is the lifeblood of the global economy, creating opportunities and improving the quality of life for people around the world. DP World exists to make the world's trade flow better, changing what's possible for the customers and communities we serve globally.



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