Business Support Specialist
3 weeks ago
We are seeking an experienced Business Support Specialist to join our Operations Department at DP World.
The successful candidate will provide administrative support to all departmental functions within the Operations Business Unit, including Terminal Operations, Technical Engineering, Civil Engineering, IT, Facilities Management, and Health and Safety.
Key responsibilities will include completing administrative duties, maintaining accurate records, and providing a professional and courteous business support service.
About the Role
- Provide administrative support to the Office Manager and other team members as required
- Maintain accurate records and databases, including document control
- Prepare information and data for meetings and presentations
- Take notes, minutes, and action lists for meetings, ensuring follow-up and closure of actions
- Handle accounts payable queries, update bi-weekly AP reports, and receipt services as instructed
- Address queries from emails and support team members
- Assist the Office Manager in arranging social functions and staff events
- Coordinate, prepare, and process purchase requisitions and supplier invoices
- Complete and submit expenses accurately and timely, ensuring cross-charging where necessary
- Plan and coordinate travel arrangements, ensuring compliance with company policy
- Enrol new starters on vending machine use and book fleet vehicles
- Manage meeting rooms and associated support
- Perform general administrative duties, including filing, typing, post, printing, and document preparation
- Arrange meetings, book facilities, and organize refreshments
- Handle any other ad-hoc administrative tasks
- Update electronic communication boards
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