Business Operations Coordinator

2 weeks ago

Stanford, Thurrock, United Kingdom DP World Full time
Job Overview

DP World is seeking an experienced Business Support professional to join our Operations Department. As a Business Support Administrator, you will play a crucial role in ensuring the smooth operation of our business units, including Terminal Operations, Technical Engineering, Civil Engineering, IT, Facilities Management, and Health & Safety.

Key Responsibilities:

  • Provide administrative support to all departmental functions within the Operations Business Unit.
  • Work collaboratively with the Office Manager to complete administrative duties and projects.
  • Prepare information and data for meetings and presentations.
  • Maintain and update accurate soft and hard copy files and records.
  • Take notes, minutes, and action lists for meetings, ensuring follow-up and closure of actions.
  • Ensure procurement and provision of PPE and workwear for new starters.
  • Maintain adequate stock for vending machines across the port and ensure regular replenishment.
  • Handle accounts payable queries, update biweekly AP reports, and receipt services as instructed.
  • Address queries from emails and support team members.
  • Assist the Office Manager in arranging social functions and staff events.
  • Coordinate, prepare, and process purchase requisitions and supplier invoices.
  • Complete and submit expenses accurately and timely, ensuring cross-charging where necessary.
  • Plan and coordinate travel arrangements, ensuring compliance with company policy.
  • Enrol new starters on vending machine use and book fleet vehicles.
  • Manage meeting rooms and associated support.
  • Perform general administrative duties such as filing, typing, post, printing, and document preparation.
  • Arrange meetings, book facilities, and organize refreshments.
  • Handle any other ad hoc administrative tasks.
  • Update electronic communication boards.

Requirements:

  • Business Administration or similar qualification or experience.
  • Experience in an industrial/manual environment advantageous.
  • Ability to manage high workloads at times with conflicting deadlines.
  • An approachable, confident team player.
  • Good telephone manner.
  • Ability to demonstrate initiative, flexible attitude, organisational skills, and attention to detail.
  • Ability to take ownership of work as well as a displaying a willing and 'hands on' approach.
  • Effective and strong communication skills, both orally and in writing.
  • Intermediate knowledge of Microsoft Word and PowerPoint packages to competently use computer software to create documents, databases, spreadsheets, and presentations.
  • Good English language and Numerical skills.
  • To be an ambassador for the company at all times internally and externally.
  • Eligibility to work in the UK.

About DP World

DP World is a leading global trade enabler, operating a network of 75 ports and terminals across six continents. We strive to hire and develop the right people, locally and globally, stimulating personal growth and self-development within an informal atmosphere. We offer a market-competitive compensation package and a dynamic work environment that encourages innovation and collaboration.

DP World is an Equal Employment Opportunity Employer

We strongly believe that employing a diverse workforce is central to our success and we make recruiting decisions based on your experience and skills. We believe that employees are happiest when they're empowered to be their true, authentic selves. So, please come as you are. We can't wait to meet you.

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