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Administrative Support Specialist
2 months ago
BELLA is a leading luxury cosmetic brand dedicated to delivering high-quality, premium beauty products. We are seeking an experienced Executive Assistant to support our director and team in maintaining the highest standards of performance and efficiency.
Key Responsibilities- Administrative Support: Manage the Director's calendar, scheduling meetings, appointments, and travel arrangements. Handle correspondence, including emails, letters, and phone calls, on behalf of the Director.
- Travel and Event Coordination: Arrange complex and detailed travel plans, itineraries, and agendas for the Director.
- Procurement Management: Handle the procurement of goods and services required by the family office. Monitor and manage inventory levels and order supplies as needed.
- Project Management: Oversee and coordinate multiple renovation projects from inception to completion. Liaise with contractors, architects, and designers to ensure project timelines are met. Track project progress, manage budgets, and ensure all work meets quality standards. Resolve any issues or delays that arise during project execution.
- Operational Efficiency with Team: Implement and maintain efficient office systems and procedures. Manage office supplies and equipment, ensuring the Director's workspace is well-organized and functional.
- Excel and Data Management: Utilize advanced Excel skills to manage data, create reports, and analyze information. Develop spreadsheets to track procurement activities and project budgets.
- Minimum of 5 years of experience as an Executive Assistant, preferably in a family office or related setting.
- Proven experience in procurement and project management, particularly in managing renovation projects.
- Proficiency in Microsoft Office Suite, especially Excel.
- Potential for professional growth and development within the family office.
