Administrative Hub Coordinator

23 hours ago


Milton Keynes, Milton Keynes, United Kingdom The Open University UK Full time
Key Responsibilities
  • Administrative Support:
    • Provide proactive general administrative support to Associate, Assistant, and Deputy Director Service Users, prioritizing and managing competing demands across all sub-units.
    • Support Academic Services sub-unit meetings, ensuring efficient coordination, documentation, and action/decision notes.
    • Maintain and manage email groups and create mailing lists spanning the entire Academic Services Department.
  • Communication and Collaboration:
    • Act as a central point of contact for administration, liaising with colleagues across all four sub-units and external contacts when necessary.
    • Work closely with PAs supporting Executive Directors, enabling seamless coordination of administrative activities across Academic Services.
    • Collaborate effectively with other Admin Assistants within the Admin Hub team, fostering open communication and mutual support.
  • Documentation and Record Keeping:
    • Maintain Academic Services documentation, including organisational charts, distribution lists, handbooks, CDSA trackers, and compliance training trackers.
    • Assist with preparation and updating of documentation for AS sub-units, including action trackers, decisions logs, meeting agendas, and SharePoint collaboration sites.

Estimated Salary: £25,000 - £30,000 per annum



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