Executive Assistant

1 month ago

Coventry, Coventry, United Kingdom CEMEX Full time

Cemex is a global construction materials company that is building a better future through more sustainable products and solutions. As a people-first company, we value everyone's quality of life and strive to create a rewarding and exciting working environment that encourages collaboration and creativity.

Job Summary

We are seeking a highly organized and detail-oriented Executive Assistant to provide administrative support to our Regional Vice Presidents and Facilities Administrator. The successful candidate will be responsible for maintaining and managing their day-to-day meetings and travel plans, as well as devising and maintaining office systems, including data management and filing.

Key Responsibilities
  • Prepare itineraries for travel overseas and arrange flights, taxis, and train reservations in advance and in accordance with company travel policy
  • Liaise and negotiate with travel agents or hotels as required, when booking all travel arrangements in advance and in accordance with company travel policy
  • Liaise with hotels and venues for events, arranging dinner or catering for both business or social events, ensuring they are planned and co-ordinated effectively and within budget
  • Complete monthly expenses on Concur, to include calculating mileage for travel
  • Process invoices via the Purchase Order Payment route in SAP
  • Take notes and distribute for Fire Warden, First Aid and H&S and Facilities and Binley More Sustainable meetings
  • Administration support for projects
  • General administration, printing, laminating
  • Management of Stationary cupboard stock and orders
  • Administration and support with the organisation of food and drinks for meetings organised at Binley Head Office
  • Administration and support with for events/training arranged by Facilities
Requirements

We are looking for an experienced Executive Assistant with a minimum of 5 years' experience in a similar role for an Executive Director in a large commercial business. Excellent word processing and IT skills, including knowledge of a full range of software packages, are essential.

Location: Coventry Head Office

Contract Duration: Permanent

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