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Programme Management Specialist

1 month ago

West Midlands Combined Authority, United Kingdom Talent International Full time
Job Description

Salary: £31,000 + Package

Location: West Midlands (Hybrid Working)

We are seeking a highly skilled Programme Management Specialist to join our team at Talent International. The successful candidate will provide comprehensive support to the Programme Management Office (PMO) within our organisation, ensuring the successful delivery of programmes and projects aligned with our objectives and public service mission.

As a Programme Management Specialist, your key responsibilities will include:

  1. Supporting Project Managers: Assist project managers in ensuring that project plans and documentation meet the PMO's established standards, providing guidance and recommending actions where necessary.
  2. Project Audits: Coordinate regular audits of projects, ensuring that all required documentation is in place and adheres to PMO guidelines and frameworks.
  3. Reporting: Manage the collection and consolidation of monthly project status reports from project managers, preparing summaries for review by governance bodies in the agreed format.
  4. Process Development: Develop and maintain PMO templates to ensure projects and programmes adhere to the approved project management methodology.
  5. Process Improvement: Continuously assess and refine PMO processes, identifying opportunities to enhance efficiency and improve delivery outcomes.
  6. Resource Management: Collaborate with project managers to gather data from project resource plans, helping to consolidate resource requirements for projects.
  7. Portfolio Resource Planning: Maintain an up-to-date portfolio-level resource plan, ensuring the optimal allocation and scheduling of resources across various programmes, including Change and Digital Services.
  8. Risk Management: Identify resource constraints and potential conflicts, working closely with senior management to prioritize resource allocation and mitigate associated risks.
  9. Risk and Issues Log: Maintain a portfolio-level risk and issues log, informed by project-level risk data, to provide an overview of key risks and their potential impacts.
  10. Procurement: Process purchase orders and manage invoices in accordance with public sector procurement and financial policies.
  11. Training and Support: Provide advice and training to staff regarding the application of PMO methodologies, processes, and techniques to ensure consistency across projects.

As a Programme Management Specialist, you will have the following knowledge and experience:

  • PRINCE2 Foundation or Equivalent: Proven experience in supporting projects through a PMO, working within multi-disciplinary teams to deliver outcomes within set deadlines and with limited resources.
  • Project Management Frameworks: Demonstrated ability to manage multiple tasks, coordinate stakeholders, and contribute to successful project delivery.
  • Public Sector Experience: Experience working in a multi-disciplinary environment within the public sector or a similar context.
  • Stakeholder Management: Proven ability to establish strong working relationships with a range of stakeholders, including senior management, external partners, and other government agencies.

Desirable Skills:

  • Public Sector Tools and Techniques: Familiarity with public sector project management tools and techniques.
  • Project Life Cycle: Understanding of the project life cycle in a public sector setting.
  • Organisational Skills: Excellent organisational and time management skills, with the ability to work under pressure while maintaining professionalism.
  • Technical Skills: Proficiency in the use of Microsoft Office and project management software.