Management Assistant

3 weeks ago

Fareham, Hampshire, United Kingdom Shared Services Partnership Full time
Job Details

Job Title: Management Assistant - Support Role

Location: Shared Services Partnership

Salary: Scale 4, £24,921.00 - £27,351.00 per annum

Hours: Full time, 37 hours per week

Contract: Permanent

Job Purpose

The successful candidate will provide a range of support services to the Intelligence Department Senior Leadership Team of Shared Services Partnership.

Key Accountabilities include, but are not limited to:

1. To act as a main point of contact for the Senior Leadership Team, maintaining electronic diaries, arranging and organising meetings and conferences.

2. To record and produce key decisions, actions and risks at relevant meetings.

3. To co-ordinate and liaise with internal and external key partners and stakeholders.

4. To create and maintain a variety of computerised records and indices specific to roles and Commands.

5. To monitor and manage Senior Leaders' e-mail and mailboxes, as and when required.

6. To collate information and electronic or paper files required to respond to internal and external enquiries.

Essential Qualifications

Educated to QCF Level 2 (3-5 passes including English and Mathematics) OR work experience deemed to have brought the post-holder to a comparable level.

RSA II in Typing/Word Processing

Essential Experience

Extensive secretarial or administrative experience in an office environment.

Substantial experience of typing/word processing and proficient in document layout.

Computer literate - experienced in the production and use of Microsoft Office software - Outlook, Excel, Word, PowerPoint and Teams.

Competencies and Personal Qualities

We are Emotionally Aware Level 1.

We Take Ownership Level 1.

We are collaborative Level 1.

We Analyse Critically Level 1.

We are Innovative and Open Minded Level 1.

Contact details for an informal discussion

Please contact the Recruitment Team for an informal discussion.

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