Executive Support Coordinator

8 hours ago


Paisley, Renfrewshire, United Kingdom Thermo Fisher Scientific Full time
Job Description

The Executive Assistant role is a pivotal position that enables the efficient execution of tasks for EMEA Leaders, ensuring seamless communication and exceptional service delivery across multiple time zones.

Key Responsibilities:
  • Maintain accurate calendars and schedule meetings, applying sound judgment in resolving complex scheduling challenges.
  • Provide high-level support to senior leaders, fostering collaboration and serving as a trusted partner.
  • Handle communication effectively, including emails, phone calls, and urgent inquiries from various stakeholders.
  • Coordinate global travel activities, arranging accommodations, submitting expenses, and tracking receipts.
  • Manage confidential information with discretion and maintain documentation accordingly.
  • Predict and prepare for future needs of leaders, coordinating departmental operations, content preparation, and presentation formats.
  • Organize meeting and event logistics, including reservations, audio/video conferencing, catering, and materials.
  • Compile data, coordinate analysis, and present findings to facilitate informed decision-making.
  • Track key results, following up on outstanding items and driving completion.
  • Create confidential documents, amending them as needed, and serve as an information source on company policies and procedures.
  • Implement innovative methods, improve administrative processes, and participate in collaborative improvement efforts.
  • Support colleagues, aligning and coordinating efforts for optimal outcomes.
  • Process invoices and prioritize system requests, such as expenses, purchase orders, and open requisitions.

This role offers a competitive salary of $65,000 - $80,000 per annum, commensurate with experience and location. Thermo Fisher Scientific values innovative thinkers who can deliver exceptional results in a dynamic environment.



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