Administrative Support Specialist
3 weeks ago
We are seeking a highly skilled and experienced Executive Assistant to join our client's team on a temporary basis. As an Executive Assistant, you will play a crucial role in supporting the organisation's executives by managing their diaries, coordinating meetings, and ensuring all needs are met.
This is an exciting opportunity to work in a fast-paced environment. The successful candidate will have a proven track record of providing exceptional administrative support, with a strong focus on organisation, time management, and attention to detail.
The ideal candidate will have excellent communication and interpersonal skills, with the ability to build strong relationships with executives, colleagues, and external stakeholders. They will also have a strong understanding of MS Office and other relevant software.
Key responsibilities will include:
- Maintaining and updating the executive diary/calendar on a daily basis
- Coordinating requests for meetings promptly and efficiently
- Organising both internal and external events, making arrangements for refreshments, hospitality, and travel as needed
- Ensuring all meetings are well-planned, administered, and action points are agreed upon and monitored
- Acting as a Formal Secretariat for key projects when necessary
- Undertaking forward planning by maintaining the executive schedule and identifying priorities
- Preparing and issuing agendas for meetings, producing accurate minutes, and reflecting agreed actions
- Identifying opportunities for work to be delegated to other team members
Adecco is a disability-confident employer and is committed to building a supportive environment for all candidates. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.
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