Photocopy Technician Supervisor

1 month ago


Chesterfield, Derbyshire, United Kingdom Commonwealth of Virginia Full time
Job Summary

This is a non-exempt, hourly position without benefits, eligible to work up to 1,500 hours annually. The Photocopy Technician Supervisor oversees the evening shift regarding the following duties: receive, identify, properly code, and prepare agency documents to be recorded, scanned, and archived as a permanent record.

Key Responsibilities
  • Prepare incoming documents for scanning, including removing staples and paperclips, reviewing documents for complete information, and verifying quality.
  • Verify prepped documents for completeness, quality, and accuracy prior to scanning.
  • Assign and key document codes, based on document type, into the Manual-ID queue of the iCapture System.
  • Key individual numbers, employer account numbers, and appropriate dates (based on document information) in the Index-Edit queue of the iCapture System.
  • Input and monitor documents as they are processed through the automated iCapture Imaging System.
  • Review source documents, identify and analyze discrepancies, make corrections as needed, verify accuracy of output, and follow protocol to destroy original documents.
  • Identify, divide, and move documents as required within the Document-Assembly queue of the iCapture System.
  • Verify scanned images in VUIS for image quality and accuracy of coding (e.g., document type, assigned numbers, and dates).
  • Operate scanners to transfer documents from hard copy to image within the iCapture System.
Requirements
  • Working knowledge of office practices and procedures.
  • Strong supervisory, organizational, and data entry skills, specifically related to 10-key processing.
  • Ability to supervise staff, coordinate, and direct the workflow.
  • Ability to receive, sort, and prepare documents to be scanned, use basic office and scanning equipment.
  • Ability to respond to requests for information, maintain confidentiality, and follow oral and written directions.
  • Ability to comply with records retention guidelines.
  • Ability to use automated systems to enter and retrieve information and perform high-volume, repetitive manual tasks requiring attention to detail.
  • Ability to lift and carry up to 25 pounds.
Preferred Qualifications
  • Experience working with automated processing systems (e.g., iCapture and VUIS).
  • Prior experience supervising staff in a high-volume environment.


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