Photocopy Technician Supervisor
1 month ago
This is a non-exempt, hourly position without benefits, eligible to work up to 1,500 hours annually. The Photocopy Technician Supervisor oversees the evening shift regarding the following duties: receive, identify, properly code, and prepare agency documents to be recorded, scanned, and archived as a permanent record.
Key Responsibilities- Prepare incoming documents for scanning, including removing staples and paperclips, reviewing documents for complete information, and verifying quality.
- Verify prepped documents for completeness, quality, and accuracy prior to scanning.
- Assign and key document codes, based on document type, into the Manual-ID queue of the iCapture System.
- Key individual numbers, employer account numbers, and appropriate dates (based on document information) in the Index-Edit queue of the iCapture System.
- Input and monitor documents as they are processed through the automated iCapture Imaging System.
- Review source documents, identify and analyze discrepancies, make corrections as needed, verify accuracy of output, and follow protocol to destroy original documents.
- Identify, divide, and move documents as required within the Document-Assembly queue of the iCapture System.
- Verify scanned images in VUIS for image quality and accuracy of coding (e.g., document type, assigned numbers, and dates).
- Operate scanners to transfer documents from hard copy to image within the iCapture System.
- Working knowledge of office practices and procedures.
- Strong supervisory, organizational, and data entry skills, specifically related to 10-key processing.
- Ability to supervise staff, coordinate, and direct the workflow.
- Ability to receive, sort, and prepare documents to be scanned, use basic office and scanning equipment.
- Ability to respond to requests for information, maintain confidentiality, and follow oral and written directions.
- Ability to comply with records retention guidelines.
- Ability to use automated systems to enter and retrieve information and perform high-volume, repetitive manual tasks requiring attention to detail.
- Ability to lift and carry up to 25 pounds.
- Experience working with automated processing systems (e.g., iCapture and VUIS).
- Prior experience supervising staff in a high-volume environment.
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