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Office Administrator

2 months ago

StokeonTrent, Stoke-on-Trent, United Kingdom KPI Recruiting Ltd Full time
Job Title: Office Manager

Salary: Up to £28,000

Schedule: Monday to Friday

Location: Longton, Staffordshire

Overview:

KPI Recruiting Ltd is seeking a highly organised and detail-oriented Office Manager to oversee and coordinate office operations. This is an independent role, giving you the opportunity to make a lasting impact and shape the office environment to your vision.

Key Responsibilities:

  • Process incoming and outgoing invoices in a timely and accurate manner
  • Ensure all invoices are properly coded, authorised, and recorded
  • Prepare and send quotes to clients based on pricing structures and customer needs
  • Follow up with clients regarding quotes to ensure timely responses
  • Maintain office supplies and manage relationships with customers
  • Schedule meetings, manage calendars, and assist with other clerical duties as needed
  • Act as the first point of contact for clients, ensuring excellent service
  • Resolve administrative issues and respond to customer inquiries
  • Reconcile accounts payable and accounts receivable
  • Assist with budget tracking and expense reporting

About You:

  • Familiarity with financial processes and bookkeeping
  • A passion for creating a productive working environment
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and accounting software (e.g., QuickBooks, Xero)
  • Ability to prioritise and manage time effectively
  • Excellent verbal and written communication