Part Time Team Administrator

2 months ago


Bristol, Bristol, United Kingdom Hydrock Full time

Job Summary

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Hydrock. As a key member of our administrative team, you will provide critical support to our engineers, consultants, and directors, ensuring the smooth operation of our projects and financial administration.

Key Responsibilities

  • Provide administrative support from project initiation to completion, including fee proposal management, project setup, and documentation.
  • Onboard new projects, liaising with clients to ensure accurate documentation and project setup.
  • Update forecasts, billing schedules, WIP, and other balances in our ERP system.
  • Raise applications for payment, invoices, and credit notes.
  • Act as a liaison point between teams, resolving credit control issues and dealing with queried debtors.
  • Assist in the production of purchase orders and liaise with suppliers and subcontractors/affiliates.
  • Manage contract administration, data management, and archiving in line with company policies and QA procedures.
  • Support the Divisional Financial Controller with monthly management accounts, financial reporting, and analysis.
  • Promptly respond to incoming calls, answer queries, and redirect calls to staff members.

Requirements

  • Effective communication skills, both written and verbal, to interact with staff at all levels and external organizations.
  • Accurate administrative skills and strong organizational abilities.
  • Ability to prioritize tasks and meet deadlines.
  • Proficiency in Microsoft Office and other associated software.
  • A dynamic and positive approach to work, comfortable with multitasking under pressure.
  • Some working knowledge of reviewing legal documents is advantageous.
  • Administrative experience in the construction or consultancy industry is advantageous.
  • Friendly, sensible, and well-mannered with a good sense of humor.

About Hydrock

Hydrock is a multi-disciplinary engineering consultancy with over 900 staff across 21 offices in the UK. Our driving motivation is to be a 'Force for Good,' improving the quality of people's lives through our work. We aim to offer sustainable solutions to shape the places, communities, and society we live in.

We are committed to diversity, equity, and inclusion, creating a safe environment that nurtures our employees to perform at their best. We offer flexible benefits, including climate perks and an EV car leasing scheme, and champion diversity, equity, and inclusion.



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