HR Assistant

3 weeks ago

Oxford, Oxfordshire, United Kingdom OrganOx Full time
About OrganOx

OrganOx is a pioneering medical device company dedicated to transforming organ transplantation through innovative technology. Our flagship product, the OrganOx metra, leverages normothermic machine perfusion to preserve donor livers for up to 24 hours, reducing organ discard rates and facilitating more successful transplants.

Job Summary

We are seeking an enthusiastic HR Assistant to join our team in Oxford. As a key member of our HR Team, you will play a critical role in providing a best-in-class people-centric experience across our ONA geographies. The successful candidate will be responsible for supporting all aspects of the HR Employee Cycle, from recruitment to offboarding, in an accurate, efficient, and timely manner.

Key Responsibilities
  • Employee Records and HR Administration
    • Maintain and update employee records and HR database with adherence to GDPR
    • Local Subject Matter Expert for the HRIS system
    • Utilise HR systems to ensure stakeholders have relevant data & MI as required
    • Administration of OrganOx benefits
    • Assist with payroll preparation by providing relevant data such as new starters, absences, bonuses, and leavers
    • Ensure compliance with employment laws and company policies
    • Manage the HR inbox and respond to employee queries regarding HR policies, holiday allowances, and benefits
    • Support the HR Team as a note taker during confidential meetings
  • Recruitment & Onboarding
    • Assist in creating and posting job advertisements on various platforms
    • Coordinate and schedule interviews with candidates
    • Support pre-boarding of new employees, including preparing offer letters, contracts, reference checking, and conducting the right work to work checks
    • Support first day onboarding by liaising with IT, Line Managers, and key stakeholders for detailed onboarding schedule and ensuring an employee-centric experience
    • Preparing the weekly new starters and leavers communication to key stakeholders
  • Employee Engagement & Well-being
    • Assist in organizing employee events and engagement activities
    • Support initiatives that promote employee wellness and well-being
  • Performance Management and Learning and Development
    • Assist with the coordination of performance reviews and feedback cycles
    • Track and manage employee goals, development plans, and training records
    • Coordinate learning and development events
  • Offboarding & Exit Process
    • Coordinate the offboarding process, including scheduling exit interviews and paperwork
  • Office Management Back-up
    • Provide administrative support for the Office Manager during periods of absence
Requirements
  • Proficiency in Microsoft Excel, PowerPoint, and Word, and HR software (experience with HRIS systems is a plus)
  • Excellent organizational skills and attention to detail
  • Strong interpersonal and communication skills
  • Previous experience in a similar HR support role, preferably in a fast-growing company
  • Strong knowledge of the employee life cycle and HR best practices
  • Familiarity with employment law and HR compliance requirements in the UK
  • Ability to handle sensitive information with discretion and confidentiality
  • Flexible and adaptable to changing priorities in a fast-paced environment
  • Ability to multitask and manage time efficiently
Benefits
  • Brand new state-of-the-art space
  • OrganOx Pension matching up to 8%
  • OrganOx paid private Health Care
  • Employee Assist Program
  • Life Assurance

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, colour, religion, age, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, genetic information, or any other characteristic protected by law.

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