Academic Support Coordinator
1 month ago
We are seeking a highly organised and efficient individual to fill the role of Academic Support Coordinator. The successful candidate will be responsible for ensuring the smooth day-to-day operations of our academic office, managing supplies, maintaining the office space, and liaising with IT and facilities when needed.
The ideal candidate will have experience in office management or a front of house function and possess exceptional organisational skills and attention to detail. They will also have strong communication and interpersonal skills, able to communicate effectively at all levels, and be proactive, resourceful, and able to anticipate needs before they arise.
A good working knowledge of Microsoft Office and proficiency using CRM systems are essential for this role. Additionally, the successful candidate will have a friendly, professional demeanour with a passion for providing excellent service.
Key Responsibilities:
- Ensuring the office runs smoothly, maintaining supplies, managing the office space, and liaising with IT and facilities when needed
- Planning and organising internal events, from team celebrations to charity activities to client-facing meetings; coordinating catering, accommodation, travel, and any special requirements
- Greet and assist visitors, ensuring they feel welcomed and comfortable. Manage conference room scheduling and provide support for client-facing meetings
- Managing staff lunch order requests, ensuring dietary restrictions are accommodated for
- Provide general administrative support as needed, including scheduling, calendar management, and maintaining office files
- Build strong relationships with vendors, suppliers, and service providers
- Support a positive and productive office culture, collaborate with HR and other departments to ensure smooth operations, and assist with any special projects as needed
- Assigned Fire Assembly Coordinator for the business
Estimated Salary: £30,000 - £35,000 per annum
Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.
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