Facilities Operations Assistant

4 weeks ago


Peterborough, Peterborough, United Kingdom Interaction Recruitment Full time

Job Title: Facilities Operations Assistant

Job Summary:

We are seeking a highly organized and detail-oriented Facilities Operations Assistant to join our team at Interaction Recruitment. As a key member of our facilities administration team, you will be responsible for providing exceptional support to our clients and ensuring the smooth operation of our facilities.

Key Responsibilities:

  • Manage Helpdesk communications, ensuring accurate logging of requests on Maximo.
  • Schedule planned and reactive works, updating Maximo and flagging at-risk tasks.
  • Handle invoice validation and process Purchase Orders; monitor payments.
  • Support budget planning and produce quotes for additional works.
  • Prepare reports and assist in correspondence, maintaining confidentiality.
  • Act as minute-taker and facilitator when needed.
  • Maintain document control files for audits and compliance.
  • Manage access control systems and document records for each site.
  • Coordinate extra works and ensure all service reports are timely.
  • Conduct monthly site checks for maintenance and cleaning issues.
  • Reneew subcontractor agreements in a timely manner.
  • Provide general administrative support, including reception and filing.
  • Share knowledge across the administrative team for seamless service.
  • Adhere to Health & Safety policies.

About Us:

We are a reputable client in Peterborough, seeking an adaptable and fast learner to step in as a Facilities Operations Assistant. You will support the team with efficient facilities administration and operations, ensuring compliance and customer satisfaction across multiple schools.



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